[seats1314] Opening of mailing list for managing elections
The list email@example.com is open.
Separate archives and this mailing list have been created for the
purpose of managing elections going forward.
This list will (a) exclude those Council members who are candidates;
but include (b) any liaisons from the ALAC or ccTLD or GAC to the GNSO
Council; and (c) the GNSO Secretariat.
SUMMARY OF THE GNSO COUNCIL ELECTION PROCEDURE FOR ICANN BOARD SEATS
13 AND 14
The GNSO Council elects 2 ICANN Board directors: seats 13 and 14.
See ICANN Bylaws http://www.icann.org/general/bylaws.htm adopted
The first election is conducted in 2003.
* The seat 13 director will sit on the Board from mid 2003
until second quarter 2004
* The seat 14 director will sit on the Board from mid 2003
until second quarter 2005.
Publishing procedures and results in annual votes:
Each time the GNSO Council elects ICANN Board directors the reminder
of procedures, the specific annual timeline and the record of nominations
will be published on the website.
The following convention will be used (here for 2003):
A. Main access to annual election details
The main document will link to all documents below.
B. Nomination procedures with timeline, template, email for posting
and URL of archives of nominations
C. Record of nominations and acceptances:
D. Record of votes, results and ratifications:
E. Notification of results from the GNSO Secretariat to the ICANN Board:
GNSO Voting Procedure Reminder:
The voting will be "Convention Style" voting. This consists of sequential
rounds during which the candidates with the lowest number of votes are
eliminated until a single candidate receives a majority of the votes on the
GNSO COUNCIL MEMBERS ELIGIBLE TO VOTE
There are 3 members per GNSO Constituency for 6 Constituencies.
The members of gTLD Registries and Registrars cast two votes each,
the members of Business, ISPCP, IPC and NCUC cast one vote each.
Only the existing eighteen members of the GNSO Council are entitled
to vote, so there are a total of 24 votes to be cast and a majority is 13.
2. The number of votes that members of the GNSO Council may cast
shall be equalized so that the aggregate number of votes of
representatives selected by the Constituencies (currently
the gTLD Registries and Registrars) that are under contract
with ICANN obligating them to implement ICANN-adopted policies
is equal to the number of votes of representatives selected
by other Constituencies. Initially, each member of the GNSO
Council selected by the gTLD Registries Constituency or the
Registrars Constituency shall be entitled to cast two votes
and all other members (including those selected by the
Nominating Committee) shall be entitled to cast one vote.
In the event that there is a change in the Constituencies
that are entitled to select voting members of the Names Council,
the Board shall review the change in circumstances and
by resolution revise the procedure for equalization of votes
in a manner consistent with this paragraph 2.
DISCLOSURE OF THE VOTING
The arrangements regarding disclosure of voting will be very similar
to the procedures followed in the past by the DNSO Names Council
in its selection of members to the ICANN Board.
For references to the past procedures, see
Here are the arrangements:
1. In accordance with a decision as noted in:
Public archiving of the GNSO Council list will not be stopped.
A separate archive and mailing list will be created for the
purpose of managing elections going forward. This list will
(a) exclude those Council members who are candidates;
but include (b) any liaisons from the ALAC or ccTLD or GAC
to the GNSO Council; and (c) the GNSO Secretariat.
The list recipients and archiving will be concluded at the end
of the process (step 7 below).
This list name is firstname.lastname@example.org, and archives are
2. Messages posted to the list should be treated as confidential
until the end of the elections. The GNSO Secretariat may, however,
disclose them to the General Counsel to the extent appropriate
to obtain advice about how to handle procedural problems that
arise during the voting process.
3. Ballots will be sent out individually to each GNSO Council
members' e-mail address.
4. Ballots should be filled out and returned to the e-mail address
stated in the ballot. They should not be copied to any e-mail list.
5. At the scheduled times, the Secretariat will announce the results
of each round of balloting by sending a message to the mailing list.
These announcements will include:
a. The number of votes received by each candidate;
b. The names of the GNSO Council members from whom ballots were
c. The confidential code number of each ballot and the candidate
for whom it was voted.
Item 5(c) will allow each GNSO Council member to double-check that
his or her ballot was properly understood, but will not allow others
to determine how the member voted.
6. Discussion among the GNSO Council members during the voting
process may occur on the mailing list. These discussions will be
private during the voting process, but will be available as public
archives after the process for selecting the seat is completed.
Please note that the General Counsel will not be a recipient
of the list during this period, so he should be copied on any
particular message that you wish to bring to his attention.
7. The GNSO Council will confirm the results of the voting at its meeting
immediately following the round when results provide for elected person.
Once that occurs, the GNSO Secretariat will prepare and post
a full record of all voting, including how each member voted
in each round. The mailing list and the archives of the list
during the period between steps 1 and 7 will become publicly available.