RE: [names] Re: [council] Urgent! : response is required : ICANN Yokohama

["Andrew McLaughlin" <mclaughlin@pobox.com>]

Erica and Hiro:

This seems like a very positive offer by Melbourne IT.  Using our previous
forumulas and taking account of Ben's expected costs for Yokohama, a fair
(i.e., discounted) apportionment of Ben's total tech team costs (which will
exceed US $30,000 for 3 days including DNSO) amounts to US $9,000.

--Andrew



[ -----Original Message-----
[ From: owner-council@dnso.org [mailto:owner-council@dnso.org]On Behalf Of
[ HiroHOTTA
[ Sent: Tuesday, May 09, 2000 9:06 AM
[ To: council@dnso.org
[ Subject: RE: [names] Re: [council] Urgent! : response is required :
[ ICANN Yokohama
[ 
[ 
[ Erica,
[ 
[ Thank you for your kind offer.
[ Here is my understanding of the status. 
[ 
[ Ben told us that the DNSO's share of the webcasting cost would be
[ $7,000-$9,000 although negotiation with ICANN would be required
[ (mail attached).
[ 
[ The local host is now trying to negotiate the room availability,
[ network set-up, and webcast facilities set-up schedules.
[ 
[ Hiro
[ 
[ At 00/05/09 15:27, Erica wrote:
[ > Hi ken,
[ > I
[ > Can you let me know what  arrangements we have made to web cast 
[ the Yokaha
[ ma meeting of the NC.
[ > 
[ > If there are funding problems, I could arrange for melbourne IT 
[ to provide
[  sponsorship.  Could you let me know whether the problem has been 
[ resolved o
[ r , if not,  how much $ would be required to support the web cast.
[ > (I was trying to get this info earlier but, unless its buried 
[ in my email,
[  .....)
[ > 
[ > regards,
[ > erica
[ 
[ ----- Ben's mail attached -----
[ > Date: 02 May 2000 23:17:00 +0900
[ > From: Ben Edelman<edelman@law.harvard.edu>
[ > Subject: RE: [names] Re: [council] Urgent! : response is 
[ required : ICANN 
[ Yokohama
[ > To: roberto.gaetano@voila.fr<roberto.gaetano@voila.fr>
[ > Cc: 
[ h.hotta@hco.ntt.co.jp<h.hotta@hco.ntt.co.jp>,council@dnso.org<council@
[ dnso.org>,mclaughlin@pobox.com<mclaughlin@pobox.com>,maruyama@nic.
[ ad.jp<maru
[ yama@nic.ad.jp>,yumi@nic.ad.jp<yumi@nic.ad.jp>
[ > 
[ > Roberto asked:
[ > 
[ > > BTW, Ben, how much would be the additional cost for GA+NC Webcast, on
[ > > top of what planned already for coverage of ICANN meetings?
[ > 
[ > The way of apportioning costs between ICANN and the DNSO has 
[ historically
[ > not been that DNSO pays the marginal cost (the cost of doing an 
[ additional
[ > day of webcasting beyond the two days of main ICANN meetings) but rather
[ > based on a somewhat-discounted sense of average cost.  That is, 
[ in the past,
[ > the DNSO has agreed to pay a share of total webcasting cost 
[ proportional to
[ > the amount of webcasting time it uses.
[ > 
[ > With, in general, three days of webcasting, one of which is of DNSO
[ > meetings, the DNSO takes about a third of meeting technology 
[ costs.  (Note
[ > that meeting technology costs include not just webcasting but 
[ expenses the
[ > DNSO may feel obliged to continue -- microphone and video 
[ projector rental,
[ > for example.)  All told, such expenses generally total about $32000 per
[ > meeting, and in the past, I recall that the DNSO has been asked to pay
[ > between $7000 and $9000.
[ > 
[ > My sense is that costs are likely to be similar in Yokohama and that the
[ > DNSO's share of costs would then be about $7000-$9000 as usual.  Note,
[ > however, that negotiations re cost allocation are properly addressed to
[ > Andrew, ICANN's CFO, rather than to me.
[ > 
[ > 
[ > I haven't yet heard from local organizers one way or the other about the
[ > availability of the main room on July 12, but if it (or the high-speed
[ > Internet access and other facilities we need to webcast) were 
[ not available
[ > then, the webcast would be impossible even if funding were obtained.
[ >  
[ ----------
[ Hirofumi Hotta
[ R&D Strategy, NTT
[