RE: [names] Re: [council] Urgent! : response is required : ICANN Yokohama

[HiroHOTTA <h.hotta@hco.ntt.co.jp>]

Erica,

Thank you for your kind offer.
Here is my understanding of the status. 

Ben told us that the DNSO's share of the webcasting cost would be
$7,000-$9,000 although negotiation with ICANN would be required
(mail attached).

The local host is now trying to negotiate the room availability,
network set-up, and webcast facilities set-up schedules.

Hiro

At 00/05/09 15:27, Erica wrote:
> Hi ken,
> I
> Can you let me know what  arrangements we have made to web cast the Yokaha
ma meeting of the NC.
> 
> If there are funding problems, I could arrange for melbourne IT to provide
 sponsorship.  Could you let me know whether the problem has been resolved o
r , if not,  how much $ would be required to support the web cast.
> (I was trying to get this info earlier but, unless its buried in my email,
 .....)
> 
> regards,
> erica

----- Ben's mail attached -----
> Date: 02 May 2000 23:17:00 +0900
> From: Ben Edelman<edelman@law.harvard.edu>
> Subject: RE: [names] Re: [council] Urgent! : response is required : ICANN 
Yokohama
> To: roberto.gaetano@voila.fr<roberto.gaetano@voila.fr>
> Cc: h.hotta@hco.ntt.co.jp<h.hotta@hco.ntt.co.jp>,council@dnso.org<council@
dnso.org>,mclaughlin@pobox.com<mclaughlin@pobox.com>,maruyama@nic.ad.jp<maru
yama@nic.ad.jp>,yumi@nic.ad.jp<yumi@nic.ad.jp>
> 
> Roberto asked:
> 
> > BTW, Ben, how much would be the additional cost for GA+NC Webcast, on
> > top of what planned already for coverage of ICANN meetings?
> 
> The way of apportioning costs between ICANN and the DNSO has historically
> not been that DNSO pays the marginal cost (the cost of doing an additional
> day of webcasting beyond the two days of main ICANN meetings) but rather
> based on a somewhat-discounted sense of average cost.  That is, in the past,
> the DNSO has agreed to pay a share of total webcasting cost proportional to
> the amount of webcasting time it uses.
> 
> With, in general, three days of webcasting, one of which is of DNSO
> meetings, the DNSO takes about a third of meeting technology costs.  (Note
> that meeting technology costs include not just webcasting but expenses the
> DNSO may feel obliged to continue -- microphone and video projector rental,
> for example.)  All told, such expenses generally total about $32000 per
> meeting, and in the past, I recall that the DNSO has been asked to pay
> between $7000 and $9000.
> 
> My sense is that costs are likely to be similar in Yokohama and that the
> DNSO's share of costs would then be about $7000-$9000 as usual.  Note,
> however, that negotiations re cost allocation are properly addressed to
> Andrew, ICANN's CFO, rather than to me.
> 
> 
> I haven't yet heard from local organizers one way or the other about the
> availability of the main room on July 12, but if it (or the high-speed
> Internet access and other facilities we need to webcast) were not available
> then, the webcast would be impossible even if funding were obtained.
>  
----------
Hirofumi Hotta
R&D Strategy, NTT