14 October 2002.

Coordinated Universal Time UTC 06:00 - see below for local times

1. Approval of agenda

2. Summary of last meetings

   http://www.dnso.org/dnso/notes/20020926.NCteleconf-minutes.html
   http://www.dnso.org/dnso/notes/20021003.NCteleconf-minutes.html

3. Issues arising from the teleconference of 3 October 2002

   3.1. Ratify email vote on 4 Resolutions - [10 mins]
   http://www.dnso.org/dnso/notes/20021001.NC-resolutions-vote.html

   3.2 Vote on change of Names Council Procedures for appointing task force chairs [15 mins] Resolution proposed by Jordyn Buchanan and seconded by Ellen Shankman

   1. Whereas, the Names Council Rules of Procedure for the DNSO Council, Version 7, currently provides that: http://www.dnso.org/dnso/notes/20020418.NCprocedures-v7.0.html

      "The chair of an interim committee, committee or task force is appointed by the NC. In the case of a task force the NC typically chooses to ratify the election of a chair by the task force itself. The chair must be an NC member."

   2. Whereas, the Names Council seeks to encourage diversity of participation from each of its constituencies as well as the General Assembly on Task Forces;

   3. Whereas, the Names Council recognizes that due to time, resources, and specialized fields of expertise, the most appropriate people to serve on such Task Forces may not include members who serve on the Names Council;

   4. Whereas, the Names Council recognizes the amount of time and work that must be performed by the Chair of the Task Force and that such time and work may not be able to be performed by an existing Names Council member;

   5. Whereas, the Names Council also recognizes that it must maintain short lines of communication with any TF and also maintain control over policy issues:

      Therefore, be it resolved that:

      a) Section 3.2 of the Names Council Rules of Procedure for the DNSO Council, Version 7, be amended to state: "3.2 (a) Chair: The chair of an interim committee, committee or task force is appointed by the NC. In the case of a task force the NC typically chooses to ratify the election of a chair by the task force itself. The chair need not be an NC member;

      b) A new Section 3.2(b) is inserted to state: "3.2(b) Liaison: The NC may appoint one or more liaisons to any TF for the purpose of ensuring that the TF is complying with the TF Terms of Reference (or issues statement as it may be referred to) and to report back to the NC the progress made of the TF.

4. Deletes task force [for decision - 30 minutes] Policy Process initiated on 3 Oct 2002
   http://www.dnso.org/dnso/notes/20020919.NCdeletes-issues.html

   Terms of reference

   1. determine whether a uniform delete process by gtld registrars following expiry is desirable, and if so, recommend an appropriate process
   2. determine whether a uniform delete process by gtld registrars following a failure of a registrant to provide accurate WHOIS information upon request is desirable, and if so, recommend an appropriate process
   3. determine whether a uniform delete and re-allocation process by gtld registries following receipt of a delete command from a registrar is desirable, and if so, recommend an appropriate process
   4. determine whether a uniform process for reversing errors in renewal commands without requiring a delete operation is desirable, and if so, recommend an appropriate process

   Process

   1. task force members from each constituency due 17 Oct 2002 (10 days after 7 Oct 02)
   2. open public comments on the topic for 20 days beginning 14 Oct 2002
   3. constituency position statements due 8 Nov 2002 (35 days after 3 Oct 02)
   4. Preliminary Task Force Report due 15 Nov 2002 - Task Force Report due 25 Nov 2002
   5. Public comment period from 25 Nov 2002 until 16 Dec 2002 (20 days)
   6. Final Task Force Report due 26 Dec 2002 - Council to review report at meeting around 5 Jan 2003
   7. Board Report due around 10 Jan 2003

   Current Task Force Membership

   • Jordyn Buchanan (Registry constituency rep, and initial chair)
   • Adam Peake (Non-commercial org constituency rep)
   • Bret Fausett (Business constituency rep)
   • as of 14 Oct still waiting for ccTLDs, Intellectual Property, Registrars, ISPs to nominate)
   • up to 3 additional reps (recommend one from the individual registrant /GA community)

   Resolution for the Names Council to approve the terms of reference and initial membership.

5. Transfers Task Force [for discussion - 30 mins]
   - review task force report and recommendations

6. WHOIS Task Force [for discussion - 30 mins]
   - review task force report and recommendations

7. Agenda topics for next meeting 14 Nov 2002
   1. Transfers Recommendations (for decision)
   2. WHOIS recommendations (for decision)
   3. UDRP recommendations (for discussion)
   4. IDN update (as necessary)
   5. budget report (for discussion)
   6. Discussion on Dept of Commerce MOU (proposed by Harold Feld in 26 Sept teleconference, waiting for issues paper or proposed resolution)
   7. Discussion on role of Governments (proposed by Marilyn Cade in 26 Sept teleconference, waiting for issues paper or proposed resolution)

8. Any other business