RE: [council] DNSO meetings in Yokohama

[HiroHOTTA <h.hotta@hco.ntt.co.jp>]

NC and GA Chairs,

Being given that Board-related meetings stick to July 15 and 16, 
having 2-day DNSO-related meetings on July 13 and 14 seems to be our 
next option. 

(1) May I have your opinions about having 2-day DNSO-related meetings 
    on July 13 and 14 rather than on July 14 and 17? (For such 
    Constituency that wants to meet 2 days, July 12 may be an 
    additional day.)

(2) May I have each Constituency's and Working Group's room 
    requirements (date, time, and special requirements)? Please think
    about this assuming that we have meetings on July 13 and 14.
      
I've heard that no rooms are available for us before July 14 in the 
same convention center as on July 14-17. But there may be possibility 
to reserve rooms for our meetings in the nearby hotels on July 13 (and
12). I'd like to sum up our requirements as soon as possible and pass 
it to the local host to know the feasibility (i.e., availability and 
cost). As reservation will be done from now, we need to hurry.

DNSO-related meetings are thought to be :
(a) DNSO Constituencies (7 rooms;  sizes ranging from 15 to 100)
        mainly July 13
        please notify me your requirements
               ==> each Constituency
(b) DNSO Working Groups B, C, D, and E
        July 14 early morning or July 13
        (July 14 early morning is better if we consider that room 
         is not secured on July 13 at this moment)
        please notify me your requirements 
               ==> each Working Group liaison
(c) DNSO GA (room for ~150, with a table)
        July 14 morning
        please give me comments, if any
               ==> especially, GA chairs
(d) DNSO Names Council (room for ~150, with 19-seat table)
        July 14 afternoon
        please give me comments, if any

Hiro
  
May At 00/04/12 10:30, Andrew wrote:
> Kathy:
> 
> The ICANN Board chose the 15th and 16th of July in order to accommodate
> various Directors' schedules.  The local hosts have kindly made available
> (for free) a range of rooms on the 14th and 17th of July;  however, the
> conference center is not available prior to that.  DNSO groups are of course
> welcome to meet earlier than 14 July, but you will have to make (and pay
> for) your own meeting arrangements.
> 
> Quite contrary to your view, I think it's a good thing for the DNSO to
> organize its own meetings, according to its own preferences.  That way, we
> won't end up with a ccTLD constituency squeezed into a room that is far too
> small.  (As you may have noticed, I'm a very sorry meeting planner -- it's
> light-years outside my core competencies.)
> 
> I'm delighted that Hiro Hotta has offered to serve as the DNSO's central
> coordinator.  I'm sure the organization for Yokohama will be as effective as
> it was in Cairo.
> 
> --Andrew
> 
> 
> [ -----Original Message-----
> [ From: owner-council@dnso.org [mailto:owner-council@dnso.org]On Behalf Of
> [ KathrynKL@aol.com
> [ Sent: Monday, April 10, 2000 10:50 PM
> [ To: mclaughlin@pobox.com; council@dnso.org
> [ Cc: maruyama@nic.ad.jp; yumi@nic.ad.jp
> [ Subject: Re: [council] DNSO meetings in Yokohama
> [ 
> [ 
> [ Andrew:
> [ Please forgive me, as I must be missing something.  The ICANN 
> [ conference will 
> [ be four days, as it was in Cairo and other locations.  Why can't 
> [ the schedule 
> [ follow that of Cairo?  Is it due to the lack of availability of 
> [ the largest 
> [ rooms that the ICANN Public Forum and Board meeting?  
> [ 
> [ After the superb organization and flow of Cairo, this news about 
> [ Japan comes 
> [ as a real shock.  Leaving the organization of international meeting 
> [ facilities to the NC, GA and Constituencies individually may 
> [ create a real 
> [ problem for how and whether voices are properly heard in Japan.   This 
> [ meeting may not be such a good idea. 
> [ 
> [ Kathy Kleiman 
> [ 
> [ 
> [ 
> [ > The JPNIC/INET 2000 organizers have been able to secure
> [ >  meeting spaces for July 14 (Friday) to July 17 (Monday), including a 
> [ variety
> [ >  of room sizes and arrangements.  This means, however, that the 
> [ ICANN Public
> [ >  Forum and Board meetings will fall on days 2 and 3 of the 4-day meeting
> [ >  sequence, rather than on days 3 and 4.
> [ 
>  




----------
Hirofumi Hotta
R&D Strategy, NTT