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[council] Draft minutes from the NC telecon, Oct 27th
Council,
Please find the draft munutes from the NC telecon held yesterday.
Your comments/corrections are welcome.
I have a favour to ask -- I feel it would be preferable to post these
minutes to the GA and ANNOUNCE lists in advance of the LA meetings,
i.e. before I leave for the LA, no later than Friday, Oct 29th, 23:00 CET.
Please send me your corrections or approuval as soon as possible.
According to the yesterday decisions I am writing the agenda for
the LA NC meeting.
I believe we shall inform Nii Quaynor as soon as possible,
shall I send him these minutes ?
Kind regards,
Elisabeth
--
[ from http://www.dnso.org/dnso/notes/19991027.NCtelecon-minutes.html]
ICANN/DNSO
DNSO Names Council Teleconference on October 27th, 1999 - minutes
------------------------------------------------------------------------
October 27, 1999.
Proposed agenda and related documents:
http://www.dnso.org/dnso/notes/19991027.NCtelecon-agenda.html
NC telecon with participation of Jonathan Zittrain on the item concerning
meeting procedures.
Adopted agenda:
1. Ratification of the election of the Board members.
2. Names Council Chair
o Selection of the LA NC Chair
3. General Assembly Chair
o Selection of the LA GA Chair
o Election of the GA Chair for year 2000
4. The Agenda for the Names Council Meeting in LA
5. The issue of meeting procedures with Jonathan Zittrain
6. The Organisation of the DNSO - administration support from ICANN
7. The Role of the GA. New Constituencies - specifically the Individual
Domain Names Holders Constituency
8. DNSO Budget / Finances - specifically the requirement for each
Constituency to commit $5000 in LA.
9. Relationship with Working Groups and Commitees.
Postponed to the discussion by email:
1. The relationship between the Names Council and the DNSO Elected Board
members
Next NC meeting:
The next Names Council meeting will be held on Tuesday November 2nd, in Los
Angeles, 1 - 5 PM (13:00 - 17:00).
The Chair will be Ted Shapiro or Caroline Chicoine (IPC)
List of attendees:
Tony Harris ISPCP absent
Hirofumi Hotta ISPCP
Michael Schneider ISPCP absent
Philip Sheppard Business
Masanobu Katoh Business
Theresa Swinehart Business
(AAA replacement) Registrars not yet elected
Ken Stubbs Registrars absent, proxy Richard
Richard Lindsay Registrars
Don Telage gTLD
Ted Shapiro IP
Caroline Chicoine IP absent
Victoria Carrington IP
Dennis Jennings ccTLD
Patricio Poblete ccTLD
Nigel Roberts ccTLD absent
Raul Echeberria NCDNH absent, proxy YJP
Kathryn Kleiman NCDNH absent, proxy YJP
Youn Jung Park NCDNH
Elisabeth Porteneuve DNSO Secretariat
Chair Dennis Jennings (ccTLD)
Quorum present
------------------------------------------------------------------------
1. Ratification of the election of the Board members.
The NC members present and represented to the NC teleconference
unanimously ratified the election result.
2. Names Council Chair
Theresa Swinehart proposed that to ensure a balance between
constituencies the chairing of the NC meetings continue to be organized
on rotation basis. A written proposal will be included into the LA NC
agenda.
Elisabeth Porteneuve shall check if the Bylaws provide any rules
concerning the NC chairing. (Verification done, there is no rules
imposed on the NC and related to the meeting's chair, the NC may decide
whatever appropriate.)
o Selection of the LA NC Chair
Ted Shapiro or Caroline Chicoine from the IPC will chair the Names
Council meeting in Los Angeles.
3. General Assembly Chair
According to the Bylaws, the NC elects the GA chair.
o Selection of the LA GA Chair
It was agreed that over the past weeks it's been understood that
Nii Quaynor will chair the LA GA meeting.
The NC welcome Nii Quaynor work to organize the GA meeting in the
LA.
o Election of the GA Chair for year 2000
The election of the GA Chair for year 2000 raised the issue of the
GA's role, the involvement of the NC as part of the GA, and the
nomination process. That is, how to select the Chair, who will
chair the physical meetings, who will have in charge the
ga@dnso.org list ? It was agreed that the GA should nominate
candidates, and that the NC should select them from the nominated
group. However, as a members of the GA, the NC members may
nominate candidates as well. The duties of the GA Chair involved
not only the physical meetings, but also include the everyday work
with the GA - i.e., channel of communication between the GA and
the NC, and involvement in the ga@dnso.org list. The GA will be
requesed to come up with the proposal for the nomination process
of the GA Chair, which is to be submitted to the NC for review.
Following nomination of the candidates, the NC will vote through a
procedure similar to the one used in the election for the ICANN
Board.
The tentative schedule for the nomination and election of the GA
Chair is as follows:
1. Los Angeles, November 2th - the GA is asked to come up with a
proposal for the procedure to nominate the chair to be
elected by the NC and submit it to the NC
2. Friday, November 19th - the GA submit the proposal to the NC
3. Friday, November 26th - review by the NC and decision about
the nomination procedure
4. Friday, December 10th - end of the nomination period
5. Friday, December 17th - end of election of the GA Chair for
the year 2000
4. The issue of meeting procedures with Jonathan Zittrain
The proposal of meeting procedures is applicable to "in person NC
Chair" during physical NC meetings. The proposal, prepared by students,
is available online, including commented slides. These are draft
procedures, and will need work for improvement. In order to get NC
input and discussion of the draft, it was agreed that there will be a
"procedures meeting" November 1st, Monday, noon (sandwich lunch).
5. The Agenda for the Names Council Meeting in LA
1. The Names Council Chair (proposal by Theresa Swinehart)
2. The General Assembly proposal for the procedure to nominate the GA
Chair
3. The role of the General Assembly Chair (written paper needed)
4. Formal procedures for the functionning of the NC (the procedures
will be studied on Monday, then on Tuesday the NC will adopt them
or not, totaly or partially).
5. Administrative support for the DNSO
6. Clarification of the role of the GA
The issue of questions/answers added to the NC agenda was raised. It
was felt appropriate to discuss that topic at the Monday "procedures"
meeting. The NC meeting is open, and anybody can observe. However, if
there is a question/answers session, what is the best way to do this to
have good communication with the GA?
It was discussed that the NC should work on proposals written in
advance, and that, hopefully, the agendas set on the fly will dissapear
once the NC structure is more formalised.
6. The Organisation of the DNSO - administration support from ICANN
What secretariat functions are needed for the GA ?
7. The Role of the GA. New Constituencies - specifically the Individual
Domain Names Holders Constituency
The NC noted that it shouldn't be discussing or deciding on a
Individual Domain Names Holders Constituency, as this is an issue
currently before the ICANN Board awaiting decision. However, because of
concern that there be no confusion between the GA, and it possibly
acting as an IDNO, it was important to clarify that the GA is not the
IDNO. Therefore, the role and the structure of the GA need
clarification. The GA is not one single constituency of any sort - it
is a General Assembly, which Constituencies may also be a member of.
The IDNO should be decided upon by the ICANN Board, in the context of
the "At Large" membership. Until this occurs, the NC has no view on the
IDNO, and postpones any discussion until the "At Large" is set up.
Currently there is no mecanism in the GA to request the NC to address
an issue.
8. DNSO Budget / Finances - specifically the requirement for each
Constituency to commit $5000 in LA.
The budget and finaces of the DNSO shall be discussed in LA. The NC is
spending money it does not have.
The immediate issue is that every Constituency is expected to pay US
$5000 by the end of November - are the Constituencies prepared to do it
? The gTLD Constituency requests that its next year budget is in
accordance to the Constituencies seats (1 seat for the gTLD now). The
NCDNH Constituency may be able to rise founds now, but may have
difficulties with big figures for the next year. The ccTLD Constituency
commits to pay US $5000, guaranteed by the .IE registry, the ccTLD
Constituency have not discussed the DNSO budget yet. The Business
Constituency will raise issue on their meeting telecon call. Idem for
the IPC and ISPCP and Registrars.
The financial sharing of the DNSO shall be adressed. There are quite
polarized views, but the reality is if you want to be on the table you
should pay.
Few weeks ago the small group of NC members (Dennis, Ken, YJP, Theresa)
volountereed to start the work on business plan and budget. Dennis
already wrote the raw estimation. This group will now return to working
on this issue.
9. Relationship with Working Groups and Commitees.
It is expected that during the LA NC Working Groups and Commitees will
provide updates by co-chairs.
The issue is raised what to do if the Working Group Chair resign (like
in case of the WG-B, Jonathan Cohen was elected to the ICANN Board).
There were no procedures when the WGs started. The WG-B feels that if a
new co-chair arrives from the NC, it will be a takeover by the NC.
The co-chair from the NC is to act as part of a bootstrap process,
assuming the responsability of the NC, and act as a liaison between the
NC and the Working Group. The elected co-chair continues to be
responsible for the substantive work. It is proposed to therefore
rename the NC co-chair "liaison" in order to prevent any confusion. It
is also proposed to look at the whole process with the Working Groups
on "procedures" meeting on Monday.
------------------------------------------------------------------------
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