Re: [registrars] Transfers TF: Request for Participants in Open Telecon

["Ross Wm. Rader" <ross@tucows.com>]

It appears that the date has yet again changed (actually, the date I was
working from was unconfirmed - apologies)

New Details...

DATE:                                    Friday, February 1, 2002

TIME:                                     12:00 Noon - 2:00 P.M. EST (U.S.)

-rwr

----- Original Message -----
From: "Ross Wm. Rader" <ross@tucows.com>
To: "Registrars@Dnso. Org" <registrars@dnso.org>
Sent: Friday, January 25, 2002 10:32 AM
Subject: [registrars] Transfers TF: Request for Participants in Open Telecon


> Apologies up front for the long message.
>
> On January 31, 2002 between 12:00 and 14:00 EST, the Transfer TF will be
> conducting an open teleconference to deal with the subject of Apparent
> Authority. Louis Touton, Vice-President; Secretary; General Counsel for
> ICANN will be making a presentation and also available to answer
questions.
>
> This call will have two agenda items:
>
> Discussion regarding "apparent authority".
>
> 1. We will spend approximately 1 hour and 15 minutes related to that
> discussion, which will include a briefing from Mr. Touton; followed by
> response to submitted questions [see below to submit questions].  This
time
> will include further discussion among the attendees on the call.
>
> 2. To discuss the development of questions related to outreach to
> registrants.  This section will be approximately 30 minutes.
>
> As this is a multi-constituency effort, time on the call will be tight, as
> are the number of ports available for call participants. In order to
manage
> the teleconference effectively, only five registrars, in addition to
myself,
> will be able to attend the call. Unless there is a more effective way of
> dealing with this, I will be making these five spots available as follows;
>
> 1 spot made available to a member of the ExComm/NC
> 1 spot made available to a registrar outside of the top ten
> 1 spot made available to a registrar with a "minority view" (one not
> consistent with the constituency consensus as indicated by our previous
> ballot.)
> 2 spots assigned first come, first serve
>
> I would like the first two spots to self-identify. If there is more than
one
> registrar from outside of the top ten that wishes to participate, the spot
> will be assigned on a first come, first serve basis. Bruce Beckwith from
> Verisign has already been in contact with me concerning the
teleconference,
> so if there is no dissent, I would like to assign Verisign the "minority
> view" spot. The remaining two spots will be assigned on a first come,
first
> served basis. If the ExComm wishes to give up their spot to a constituency
> member, I will assign this third spot on a first come, first served basis
to
> a non-North American Registrar.
>
> I will also keep track of the others this wish to participate in order of
> receipt should any vacancies in the first five slots become available or
if
> the number of ports is expanded and we are able to have more people on the
> call. If demand for participation is higher than expected, I will discuss
> increased participation for the constituency with the interim chair.
>
> If you are interested in participating, please respond to me no later than
> COB Monday (EST) in order that I can provide the TF Call Coordinator with
> the appropriate information in time for her to set up the call.
>
> Please note that complete notes will be taken during the teleconference
and
> these will be distributed to the constituency after the call.
>
> In order to accomodate those of you that will be unable to attend,
questions
> you may have on the subject can be forwarded to myself via
> (ross@tucows.com). I will create a list of questions that will be
forwarded
> to Louis prior to the call in order that he can provide the various
> stakeholders with informed answers that directly deal with our concerns
and
> comments. I will also be taking notes during the telecon and will ensure
> that they are distributed to the constituency membership via this mailing
> list. I will require your questions no later than COB Tuesday in order to
> pass them on to the TF for inclusion in the QA sheet that we are
generating.
>
> Also, please assist us with ensuring that a call of this size can proceed
> efficiently by reviewing the following "rules of order" that have been
> provided to us by the interim TF chair.
>
> "There are a few requirements so that this can go smoothly:
>
> 1) you as a TF member are responsible for identifying whom from your
> constituency/GA will participate.  Try to give some thought to the balance
> of who thinks they MUST attend; where possible it would be ideal to have
> people from the same company share a single port.   Companies should
strive
> to have a spokesperson, so that we aren't hearing from 2-3 people from one
> company. Where a company is in different constituencies, of course, there
> may be participation and attendance from each constituency from a company.
> I would ask that you have a different spokesperson for a different
> constituency point of view, so that our discussions don't get confused.
>
> 2) you need to provide their names, and their affiliation [BC const; Non
> Commercial; GA, etc.] via email to Marie Juliano and to me by Wednesday,
> COB.  Please do your best to meet that requested time frame. IF you are
> unable to meet that deadline, please keep Marie informed of when you will
> have names available and she can accept names until 2:00 p.m. Thursday.
> Marie is not available after 3:30 p.m.
>
> 3) please work out with your participants ahead of time what questions you
> would like to submit for the teleconference.  The cut-off to submit
> questions to ensure they make it into the pool to be responded to on the
> call is WEDNESDAY, JANUARY 30, COB.
>
> 4) if at all possible, we will try to accommodate taking questions on the
> fly, during the call, but it is my intent to give priority to previously
> submitted questions, to be fair to everyone who is interested.   Please do
> your best to ensure that the questions submitted are directly relevant to
> apparent authority issues. That may be hard, and we will keep any other
> questions submitted, and then take them up in the full TF itself.
> When you speak, start by identifying yourself and your affiliation [e.g.
> Grant Forsyth, BC, etc.]
>
> Process for the call:
> I plan to try to avoid a formal roll call which is very time consuming,
> accordingly, as you join the call, the operator will announce you; she
needs
> a list from Marie to provide this service of who is confirmed.   This is
the
> list which will also be provided to Glen to post to the archives as
> attending. That means, if there are two of you on a speakerphone, please
be
> sure to provide both names to the operator, and to Marie in registering.
>
> In order to inform your colleagues of who is participating, we want to
have
> the list to email out to everyone very early Friday a.m. our time....that
> means you must meet the deadline of 2:00 p.m. Thursday for names and
> affiliations.  Marie will give the names of those who are confirmed to
join
> the call to the teleconference operator on Thursday, COB.
>
> We will follow a pre-established process for participation so that
everyone
> has a chance to participate and to listen to productive dialogue and
> discussions.
>
> Opening remarks about the purpose of the call - chair
> Introduction of Mr. Touton/his comments
> Response to submitted questions
> Discussion [we will take speakers in queue and try to ensure that everyone
> gets to speak]
> Second topic:  questions and approach for taking input from registrants
> Discussion
> Election of chair
> Ghana -- what can be said?
> Next Steps for TF activities"
>
>
> In the meantime, if you have any questions, please don't hesitate to drop
me
> a line.
>
> Thanks,
>
> -rwr
>
>