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[ga] NCtelecon, 29 June 2001, minutes



Please accept our apology for the delay.
--

[ To: council@dnso.org ]
[ To: ga@dnso.org, announce@dnso.org ]

[ cf. http://www.dnso.org/dnso/notes/20010629.NCtelecon-minutes.html ]

ICANN/DNSO

         DNSO Names Council Teleconference 29th June 2001 - minutes

  ------------------------------------------------------------------------

7 July 2001.

Scribe version amended v.1 (4th July 2001), plus corrections added

Proposed agenda and related documents:
http://www.dnso.org/dnso/notes/20010629telecon-agenda.html

List of attendees:

Peter de Blanc        ccTLD
Elisabeth Porteneuve  ccTLD
Oscar Robles Garay    ccTLD       (left the meeting early, proxy to P. de Blanc)
Philip Sheppard       Business
Marilyn Cade          Business    (new BC representative replacing Theresa Swinehart -
                                  left the meeting early proxy to G Forsyth)
Grant Forsyth         Business
Greg Ruth             ISPCP
Antonio Harris        ISPCP
Tony Holmes           ISPCP
Erica Roberts         Registrars
Ken Stubbs            Registrars  (left the meeting early, proxy to P.Kane)
Paul Kane             Registrars
Roger Cochetti        gTLD
Richard Tindal        gTLD        (absent apologies, proxy to R. Delgado)
Rosa Delgado          gTLD
Caroline Chicoine     IP
Axel Aus der Muhlen   IP          (absent, apologies)
Guillermo Carey       IP          (absent, apologies, proxy to C. Chicoine)
Milton Mueller        NCDNH
Youn Jung Park        NCDNH
Vany Martinez         NCDNH       (left the meeting early, proxy to Y.J. Park )
Louis Touton          ICANN staff
Maca Jamin            Scribe

Quorum present at 15:10 (all times reported are CET, which is UTC +2:00
during the summer in the Northern hemisphere)

Ph. Sheppard chaired this NC teleconference

He welcomed Marilyn Cade, a new BC representative, replacing Theresa
Swinehart.

Agenda item 1: Approval of the Agenda

Ph. Sheppard suggested adding the following item before the item 4: NC
representation on NC Task Force Committees

Including this change the agenda was unanimously approved.

Agenda item 2: Approval of Summary of NC Meeting of 9th May 2001

     http://www.dnso.org/dnso/notes/20010509.NCtelecon-minutes.html

Agenda item 3: Approval of summary of 2nd June 2001 meeting

     http://www.dnso.org/dnso/notes/20010602.NCstockholm-minutes.html

K. Stubbs moved a motion to approve both summaries, seconded by R. Cochetti:

     Decision D1: The minutes of May 9th and June 2nd were approved
     unanimously, no votes against ,no abstentions.

Agenda item 4: NC Representation on NC Task Force Committees

Ph. Sheppard invited the Council to continue a discussion, already started
on the e-mail list, concerning the gTLD Constituency proposal to appoint
non-NC members to participate in NC task forces and committees. NC practice
to date had been to allow the one-member gTLD constituency to appoint
nominees. Even though the gTLD constituency is now three member, they have
expressed interest in continuing with the practice (which would therefore
extend to all constituencies).

R. Delgado said she liked the idea to be able to nominate experts.

R. Cochetti recalled there were no formal prohibitions to non-NC member
participation. He suggested that it should be the Constituency, and not the
NC representative, who designate a nominee.

P. Kane asked what was a difference between the NC task force and broader
working group.

R. Cochetti responded that the task force is meant to be composed of
designated membership and WG open to all participants.

M. Mueller expressed NCDNH support to gTLD's proposal because of limited
resources and felt that getting active participation was key.

M. Cade cautioned that selection and representation was important.

K. Stubbs insisted that we should ensure a minimum representation of the NC
members, notably because of the necessary communication between the NC and
those groups

E. Roberts proposed that

- each Chair of the task force be a NC member

- chair provides reports to the NC on each meeting to ensure a link and
communication between the NC and its task force

E. Porteneuve recalled the Bylaws in particular requirements on geographical
and regional diversity.

L. Touton inquired on committees to whom NC has delegated some authority and
the way this will be handled.

Discussion clarified semantics and sketched some solutions:

- a clear distinction to be made between two subgroups

1. with delegated authority (a committee) - NC would delegate authority to a
committee on a "housekeeping" work comprising NC members only and be chaired
by a NC member

2. with no- delegated authority (a task force): main purpose to make
recommendations

- mechanisms to ensure we integrate people who can help to move a work
forward and bring required expertise, should be put in place

Ph. Sheppard proposed to draft a simple set of rules and circulate it by
e-mail to the NC members for further discussion. The work is to be
accomplished rapidly.

Agenda item 5: IDN TF formation and action

Ph. Sheppard recalled a composition of the IDN task force:

G. Forsyth, G.Carey, P. Kane, G. Ruth, R. Tindal (or nominee R. Lindsay), YJ
Park

In absence of a Chair, he invited G. Forsyth to be a spokesman for that
group and inform the Council on its achievements. G. Forsyth said that
mailing list was set up by E. Porteneuve.

Agenda item 6: Review TF formation and action

Ph. Sheppard informed the Council that a task force activity has started
with 6 constituencies' represented out of 7 (a ccTLD representative has not
been nominated). The TF will do its work via a web based forum known to
peter de Blanc in order to evaluate such a forum for wider use.

Agenda item 7: dot org -constituency first thoughts, agreement to board
referral, next steps

Ph. Sheppard recalled the Board resolution:

     Resolved [01.71] that the Board refers to the Names Council for its
     consideration the issues raised by the scheduled transition of the
     operation of the .org top-level domain from VeriSign to a new entity,
     including at least:

     (a) whether to select an existing entity to succeed VeriSign as
     responsible for operation of the .org TLD, or to establish a new
     entity;

     (b) the characteristics of the entity to be selected or established;

     (c) selection criteria for the entity or its organizers;

     (d) principles governing its relationship with ICANN (sponsored or
     unsponsored TLD, term of operation, etc.); and

     (e) policies for the entity's operation of the .org top-level domain
     (to the extent they are not to be established by the entity).

     Further resolved [01.72] that the Names Council is requested to provide
     a report on its progress on the issues referred by resolution 01.71,
     including any policy recommendations it has developed, no later than 12
     October 2001; and

     Further resolved [01.73] that the report will then be posted for public
     comment in advance of ICANN's third annual meeting in November 2001.

Further to this resolution, the NC was asked by the ICANN Board to be a part
of the dotORG process.

To begin with, all constituencies were invited to bring input based on their
members' requirements. The Council members informed on any outcome of this
process.

- gTLDs - R. Cochetti informed that a discussion was opened but no
conclusions available yet. He offered to answer any technical question the
constituencies might have on this subject;

- ISP - T. Holmes had no return on a request;

- ccTLDs - P. de Blanc had not received any input but is still hoping to get
some responses;

- Registrars - K. Stubbs stressed registrar's willingness to participate
actively in this discussion. He had no input and was expecting a higher
level of involvement;

- NCDNH - M. Mueller said that his constituency would be pleased to chair a
task force on this subject and work actively with other constituencies. He
referred to an early NCDNH report (see annex 1) and hoped that dot org
positioning could be achieved by promotion not restriction.

- IP - C. Chicoine had no report available yet;

- BC - Ph. Sheppard said that some business are actively using the dot org
site as their prime site and would not wish to give it up. Other businesses
have a number of dot org defensive registrations to prevent bad faith use of
their name. These companies would be willing to give the names away if there
was a 100% guarantees that their names will not be used in a bad faith. M.
Cade stressed that many businesses are using dotORG for non-commercial
purposes such as charitable foundations.

G. Forsyth agreed with the NCDNH that it would be best not to impose
restrictive rules but define dotORG in the way that it is promoted.

E. Porteneuve reminded that dotORG is used by all of us as domain for
associations and as such should be considered as important.

M. Mueller felt sympathetic with those asking for guarantees in dotORG
against bad faith use, but stressed that UDRP as such is an efficient tool
and recalled a low percentage of disputes in dotORG.

Concerning a deadline set by the Board to receive this input, L. Touton
informed that the interim report from DNSO is expected before November
meeting to enable final report be published by the first meeting of 2002.

Ph. Sheppard proposed forming a task force to lead further work on this
subject. M. Mueller volunteered to represent the NCDNH. Other Constituencies
will be given 7 days to nominate their own representatives. Once complete
the TF will elect a Chair.

Agenda item 8: TLDs - Board Referral and proposal from gTLDs

Process for Monitoring and Evaluation of New TLD Program

     Whereas, in resolution 01.60, the Board directed "the President to
     prepare and present to the Board at its Stockholm meeting in June 2001
     a proposal to form a committee to recommend processes for monitoring
     the implementation of the new TLDs and evaluating the new TLD program,
     including any ongoing adjustments of agreements with operators or
     sponsors of new TLDs;"

     Whereas, the President has recommended to the Board the formation of a
     New TLD Evaluation Process Planning Task Force chaired by the President
     and consisting of members selected with the advice of the Names and
     Protocol Councils and the Chairs of the IETF, IAB, and ICANN DNS Root
     Server System Advisory Committee;

     Resolved [01.74], the Board directs the President to form and chair a
     New TLD Evaluation Process Planning Task Force, for the purpose of
     recommending to the Board and the broader Internet community, by means
     of a report to be discussed at ICANN's Montevideo meeting in September
     2001:

     (a) a plan for monitoring the introduction of new TLDs and for
     evaluating their performance and their impact on the performance of the
     DNS. This assessment should focus in technical, business, and legal
     perspectives and rely on data gathered as part of the contractual
     arrangements with the new TLDs as well as other data inputs that can be
     readily secured; and

     (b) a schedule on which a plan should be executed.

In light of the proposal from the Board for a TLD planning group, the gTLD
proposal was withdrawn.

V. Martinez left the meeting at 16:25 CET , proxy to Y.J Park

Louis Touton said that the purpose of this task force is to recommend how
the process of evaluation should be monitored and bring together people who
understand business, legal and technical aspects. He insisted that this TF
is not going to evaluate new TLDs but provide indication how to best monitor
the evaluation process itself. Its main role, as a consultative body, is to
work with others such as IETF.

M. Cade had to leave the meeting at 16:30 , proxy to G. Forsyth

Ph. Sheppard summarised action:

- all seven constituencies are requested if they wish to nominate up to two
people;

- the deadline for nominations is 12th July;

- a maximum 14 candidates of which probably four will be chosen, will be
forwarded by Ph. Sheppard to Stuart Lynn.

Agenda item 9: UDRP interim group recommendations (see annex2)

C. Chicoine commented the 'Terms of Reference' as finalised in the enclosed
document (annex 2)

The first step will be to form an expert task force who will draft and
publish a questionnaire. This will be widely disseminated to gather public
opinion in a structured way. Simultaneously, task force will look at outside
studies in order to incorporate the largest possible expertise in a report,
expected to be tabled in early November and presented at the meeting in LA.
On M. Mueller's request to include experts not aligned with ICANN process,
C. Chicoine responded that academics and independent legal experts will be
associated to this work. She also stated that all participants of initial
UDRP drafting team will be excluded from this process (R. Cochetti, K.
Kleiman, R. Rodin?.)

O. Robles left the meeting at 16:35, proxy to P. de Blanc

M. Mueller thanked C. Chicoine for the excellent work she has done and a
fair approach enabling all parties to express their opinion. Nevertheless,
he expressed a procedural point: each time faced with setting up of a new
committee, we are re-inventing the wheel. To ensure efficiency and a rapid
progress, a standardised procedure for this type of committees should be
sought.

Ph. Sheppard responded that all different processes are attempts to find the
best model for our action. Once such a model had been found, it will
certainly be applied in a standardised manner.

He moved then the motion, seconded by P de Blanc:

     Decision D2: UDRP Interim Group recommendations were accepted with two
     additional items:

     - all individual that had participated in a drafting of the original
     UDRP should be excluded from this process;

     - an independent expert as an additional TF member.

This motion was passed with 18 votes in favour, no votes against and one
abstention (Y.J. Park)

Y.J. Park expressed concern on creating a global consensus.

C. Chicoine responded that the widely distributed questionnaire will enable
public to participate and a task force will come up with the recommendations
based on the comments received.

Y.J. Park reiterated the need for public comment.

Agenda item 10: Call for Sponsors Feedback

R. Cochetti reported on Budget Committee action concerning fund-raising
campaign. VeriSign is willing to match any funds raised up to $100 000. Note
about fund rising has been distributed (see annex 3). He invited the NC
members to be persuasive in soliciting donations.

Ph. Sheppard underlined that smaller contributions are most welcome and
invited all participants to encourage contributions within their
constituencies.

K. Stubbs added that this is an ideal opportunity for GA members to
contribute to the DNSO work and asked a letter be sent to the GA Chair
requesting a relevant message be forwarded to the GA list.

K. Stubbs had to leave a meting at 16:45, proxy to E. Roberts

Agenda item 11: Call for Secretariat feedback

E. Roberts informed the NC that a composition of the Search Committee was
modified as follows:

- E. Porteneuve stepped down during the evaluation phase.

- There were problems experienced by members of the Search Committee in
reaching V. Martinez by e-mail. The NC has now been informed of an
alternative e-mail address.

- Ph Sheppard joined to replace members unable to participate.

She outlined main parts of the report (see annex 4): progress, selection and
evaluation methodology and establishment of a contract.

A Consultant, Ian Peter, is managing this process. Eight responses to the
DNSO RFP were received. A Search Committee will meet on 5th July with the
consultant to consider candidates. It will send recommendations, together
with a documentation of submitted proposals, to the Budget Committee. The
Budget Committee will then forward a recommendation to the NC who may make
the appointment and authorise ICANN to proceed to contract. L. Touton was
asked to forward to the Search Committee a template for the contract.

Agenda item 12: Status WHOIS Survey

P. Kane read the following resolution:

     The Whois Committee of the ICANN Names Council is coordinating a
     consultation process concerning Whois services presently provided in
     connection with the domain-name registration system. The current
     consultation process is due to conclude on the 31st July 2001 and more
     information may be found at
     http://www.icann.org/dnso/whois-survey-en-10jun01.htm

     Resolution:

     The Names Council notes that its consultation process raises issues
     that may be relevant to the policy areas concerning which the Address
     and Protocol Supporting Organizations are primarily responsible and
     that coordination among the supporting organizations may be beneficial.
     The Names Council would welcome collaboration with the Address and
     Protocol Supporting Organizations and invites the Address Council and
     the Protocol Council to contribute to the assessment of the Whois
     system and the development of policy recommendations in such a manner
     as they deem appropriate.

He stated that he would like to have the NC approval to set up collaboration
with other SOs in order to complete this process. A survey questionnaire is
already available in English, French and German. Spanish, Japanese and
Russian versions will be posted soon.

M. Mueller had no objection to that as long as this collaboration does not
concern policy issues.

E. Porteneuve found it extremely appropriate to establish links with other
SOs on this particularly important subject.

Ph. Sheppard moved the motion, seconded by E. Porteneuve :

     Decision D3: The following resolution was unanimously passed with no
     votes against and no abstentions:

     'The Names Council notes that its consultation process raises issues
     that may be relevant to the policy areas concerning which the Address
     and Protocol Supporting Organizations are primarily responsible and
     that coordination among the supporting organizations may be beneficial.
     The Names Council would welcome collaboration with the Address and
     Protocol Supporting Organizations and invites the Address Council and
     the Protocol Council to contribute to the assessment of the Whois
     system and the development of policy recommendations in such a manner
     as they deem '.

Agenda item 13: AOB

13.1 Next NC teleconference

Ph. Sheppard recalled that the next meeting is scheduled for August 16th and
asked if, due to a holiday period, the Council members will still be able to
attend. T. Holmes informed that he would not be available.

E. Roberts reminded that it would be most appropriate to have this meeting
in order to discuss appointment of the DNSO secretariat before the
Montevideo meeting, to take place on September 8th 2001.

     Decision D4: The Council decided to hold its next meeting on August
     16th.

13.2 gTLDs representative on NC

R. Delgado informed the Council that this was her last meeting and that from
1st July 2001, Cary Karp was designated to represent sponsored gTLDs on the
NC for a two-year term.

Ph. Sheppard thanked Rosa for her constructive and efficient contribution to
the NC work.

13.3 Update on new gTLD contracts

Asked by P. Kane on a status of gTLDs contracts, L. Touton informed the
Council that there was no news yet.

13.4 Posting of meeting documents

E. Porteneuve reminded the NC members of the seven day deadline for posting
documents prior to a meeting. She invited Council to respect this.

Close

Ph. Sheppard closed the meeting and thanked R. Cochetti and VeriSign for
sponsoring the call.

17:05 end of call

Next NC teleconference will take place on 16th August 2001 at 15:00 CET.

______________________________________________________________

Annex 1

NCDNH thoughts on dotORG

1. The Noncommercial Domain Name Holders Constituency has a greater stake in
the future of ORG than any other DNSO constituency.

2. <under discussion>

3. We oppose any evictions or refusals to renew names currently registered
in ORG.

4. "While we urge that ".org" remain an unrestricted TLD, we do favor
identifying other ways to maintain the non-commercial identity of ORG. These
may include policies related to marketing and promotion strategies targeting
non-commercial users, and may include a recommendation that ICANN select (in
consultation with the NCDNHC) a broad-based non-commercial "partnership
entity" to act in a sponsoring or advisory capacity.

5. While the .ORG must, of course, remain a TLD for traditional
non-commercial organizations and non-profits, it must also be seen as a TLD
to support individuals, households, and unincorporated

organizations.

6. <under discussion>

7. The entity chosen by ICANN as the registry must show its commitment to a
high quality of service for non-commercial organizations, individuals, and
all .ORG users worldwide, including a commitment to making registration,
assistance and others services available in different time zones and
different languages.

8. While "restricted" TLDs may play a role in the future development of the
TLD space, we believe that .org's history of accessibility and openness,
combined with the difficulties of establishing a globally acceptable
definition of "non commercial", makes restrictions on registration a poor
fit for .org in the future. We urge that .org continue its status as an
unrestricted TLD.

9. The NCC urges ICANN to create additional TLDs devoted to civil liberties,
NGOs, and cultural entities, among others, as soon as possible, and to
ensure that the re-delegation of .org does not

distract from this process.

________________________________________

Annex 2

UDRP Review and Evaluation

Terms of Reference

The ICANN Board resolved at its October 24, 1999 special meeting to proceed
with the implementation of a uniform dispute resolution policy (UDRP) set
forth in its Resolution 99.81 using the implementation documents approved in
its Resolution 99.112 (see http://www.icann.org/minutes/
minutes-24oct99.htm).

The ICANN Board further resolved that the President and General Counsel of
ICANN monitor the ongoing operation of the administrative dispute-resolution
mechanism described in Paragraph 4 of the UDRP and to make such adjustments
to the UDRP's implementation from time to time as they determine
appropriate, including adjustments to the terms and extent of provisional
approval of dispute-resolution service providers.

The DNSO Names Council has since adopted in its 2001-2002 business plan a
review and evaluation of the Uniform Dispute Resolution Policy, and the
establishment of an Interim Committee to propose terms of reference for an
NC task force or other group to conduct such review and evaluation (see
http://www.dnso.org/dnso/notes/2001-02.NCbusinessplan.html). The interim
committee consists of the following Names Council members: Caroline Chicoine
(IP), Milton Mueller (NCDNH), Oscar Alejandro Robles Garay (CCTLD), Miriam
Sapiro (gTLD) and Ken Stubbs (Registrar). The interim committee has met via
e-mail and their discussions are archived at
http://www.dnso.org/clubpublic/tor-udrp/Arc00/maillist.html. Based on these
discussions, the Interim Committee proposes the following UDRP review and
evaluation schedule:

June 29 - August 14

The interim committee shall constitute a Task Force to create a
questionnaire to solicit public comment through a bottom up,
consensus-building DNSO process regarding various aspects of the existing
UDRP. The Task Force shall work on the basis of consensus and not majority
vote. However, to the extent no consensus can be reasonably reached on an
item, majority vote shall rule with all dissenting views being made of
record.

The interim committee shall solicit one individual from each of the
following interest groups to be a part of this Task Force:

Business Constituency

ccTLD Constituency

gTLD Constituency

IP Constituency

ISP Constituency

NCDNH Constituency

Registrar Constituency

Complainant (or representative)

CPR Panelist

CPR Provider

eResolution Panelist

eResolution Provider

NAF Panelist

NAF Provider

Respondent (or representative)

WIPO Panelist

WIPO Provider

GA Member not already included in any of the above groups

Independent ADR expert

Independent academic expert

The Task Force shall exclude any participant of the drafting committee
constituted by ICANN to draft the UDRP . Once constituted, the Task Force
shall seek a volunteer to Chair the Task Force. If only one individual
volunteers, he or she will be deemed the Chair. If more than each member of
the Task Force shall cast one vote for one of the volunteers with the person
receiving the most votes being deemed the Chair.

The questionnaire shall be created with an eye toward identifying potential
areas for reform, including without limitation:

 forum shopping

 publication of complaints and answers

 appeals

 reverse domain name hijacking

 quality of decisions

 speed of decisions

 precedential affect of decisions within and outside of UDRP

 costs

 continuity of decisions among and within panels

 res judicata effect of decisions within and outside the UDRP

 requirements for bad faith (i.e., domain name registration and/or use)

 fairness of Provider's supplemental rules

 ability to amend complaint

While the questionnaire will be in English, to the extent feasible, the Task
Force will attempt to have it translated in other languages.

August 15 - September 15

Questionnaire submitted to public for response at least via ICANN's website,
and via each UDRP provider's website where permitted.

August 15 - October 31

Task Force reviews results of questionnaire, as well as any third party
studies directed to the UDRP including without limitation the Syracuse
University study, the Max Plank Institute study and the Rose Communication
study. Based on the results of the questionnaire and those studies, the Task
Force shall prepare a Report summarizing the areas identified as needing
reform and the recommendations to implement such reform. Again, the Task
Force will attempt to translate this Report from English into as many other
languages as possible.

November 1- November 11

The Task Force's Report forwarded to Names Council for review.

November 12

Names Council votes on Report at ICANN's annual meeting in Los Angeles.

November 13 - December 13

Task Force creates implementation schedule.

Annex 3

DNSO FUND-RAISING EFFORTS

As you know, after quite a few months of preparation, we are now about to
launch the fund-raising efforts for voluntary donations to the DNSO. These
funds, which will be matched by donations from VeriSign Global Registry
Services for up to $100,000, are primarily designed to cover the costs of
providing professional support to the Names Council. Without them, baring
any other changes, we will continue to operate on a primarily volunteer
basis.

The purpose of this note is to alert you to the fact that the fund-raising
effort will now begin and ask that you raise this with all of the members of
your Constituency. A fund-raising document is attached. Contributions, which
are tax deductible in the United States, should be made payable to "ICANN
DNSO ACCOUNT" and mailed to ICANN. Alternatively, donors may wire transfer
their donations as follows:

Information for wire transfer to ICANN account:

Account number 09146-11724

Routing indicator 121000358

Bank of America Branch 0914

4754 Admiralty Way

Marina del Rey, CA 90292 USA

Telephone +1/310/247-2080

When making wire transfers, please send tracking information to

<accounting@icann.org>.

Raising money for the operation of the DNSO and the Names Council is
important. I think that we all agree that our ability to operate
successfully is hindered by our all-volunteer support and that increased
professional support is necessary to our success. While I know that many
businesses and organizations -including many large businesses who benefit
greatly form the successful operation of the domain names system- will claim
that they have no funds available for such donations, if each
organization/person who attends Names Council meetings would only donate one
fifth of the amount of money that they spend on travel and entertainment for
ICANN meetings to this effort, we will be amply funded.

Please ask each of your members to make a contribution and help us push them
a little on this.

Roger Cochetti

Chair

Budget Committee

__________________________________________________________________________________________

Annex 4

DNSO SEARCH COMMITTEE REPORT

MEMBER PARTICIPATION

Erica Roberts - Chair

Chuck Gomes

Vany Martinez

Elisabeth Porteneuve

Phillip Shepard

Elisabeth has indicated that she in involved in a response to the RFP and
has withdrawn from the evaluation process.

Vany has been out of contact and her emails are bouncing.

Phillip recently joined the Committee following a request from the Chair for
a replacement for members unable to participate in the evaluation and
selection process.

CONSULTANT

Ian Peter and Associates are managing the selection process and will report
to the Search Committee on their evaluation of applicants. Ian will also be
available to respond to any queries and provide guidance required by
committee members.

PROGRESS:

1. The RFP for providers of DNSO Secretariat services (currently provided by
Elisabeth/AFNIC) has now closed.

2. Eight responses have been received and are currently being evaluated by
Ian Peter and Associates.

3. The evaluation and recommendations of Ian Peter and Associates will be
forwarded to members of the Search Committee early next week (no later than
Tue, 2 Jul).

4. The Search Committee is scheduled to meet on Thu next week (5 Jul) to
consider the report of Ian Peter and Associates and determine its
recommendation(s) for appointment.

5. The recommendation of the Search Committee will be submitted to the NC
Budget Committee, which, in its turn, will submit a recommendation for
appointment to the NC.

6. The appointee will be offered a consultancy contract and it is expected
that a standard form contract will be used (with deliverables included in
the contract schedule). ICANN, acting on behalf of the NC, will be the
contract signatory.

EVALUATION METHODOLOGY

1. The RFP was divided into two Sections. The first Section relates to the
role of the person or persons undertaking the tasks of the Manager, DNSO
Information and Technical Services. The second Section relates to the ISP
services required to support our information and technical requirements
(e.g. Web hosting, list servers, email, etc).

2. The role of Manager is considered as critical and, for this reason,
completion of Section 1 of the RFP was mandatory. Applicants were also
invited to bid for the supply of ISP services but, because these services
are readily available on standard commercial terms, completion of this
Section was optional. The NC reserved the right not to appoint any supplier
of ISP services through this process.

3. Selection of Information Manager:

a. All selection criteria are considered mandatory and providers who fail to
satisfy any of the criteria will be rejected as unsuitable.

b. Where fees are in excess of $7,000 pm applicants will be rejected as
unsuitable;

c. Evaluation is made against objective selection criteria.

d. The person considered the best candidate for this position will be
recommended for appointment.

4. Selection of Internet Services Provider: The selection process will
follow the same principles as above. However, it is open to the Search
Committee not to accept any applicants but to appoint a commercial ISP if
this is deemed a more appropriate and cost effective approach. Ian Peter and
Associates will indicate key options and issues for consideration by the
Search Committee including sponsorship issues.

5. Ian Peter is available to attend the meetings of the Search Committee and
respond to any queries from Committee members.

CONTRACT

The Search Committee has sought ICANN guidance and assistance on the most
appropriate contractual arrangements and a copy of the standards consultancy
contract used by ICANN. However, no response from ICANN has so far been
received and follow up on this issue is required.

  ------------------------------------------------------------------------
                 Information from:   DNSO Names Council

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