[council] NCtelecon 21 September 2000, minutes

[Elisabeth Porteneuve <Elisabeth.Porteneuve@cetp.ipsl.fr>]

Please check the attached draft minutes, and provide me any correction.
Elisabeth

[ from http://www.dnso.org/dnso/notes/20000921.NCtelecon-minutes.html ]

ICANN/DNSO 
DNSO Names Council Teleconference on 21 September 2000 - minutes 
------------------------------------------------------------------------

21 September 2000. 

Proposed agenda and related documents:

http://www.dnso.org/dnso/notes/20000921.NCtelecon-agenda.html


List of attendees: 


   Dennis Jennings         ccTLD          absent
   Patricio Poblete        ccTLD    
   Nii Quaynor             ccTLD      
   Philip Sheppard         Business
   Masanobu Katoh          Business       proxy to Theresa
   Theresa Swinehart       Business
   Hirofumi Hotta          ISPCP          proxy to Michael or Tony
   Tony Harris             ISPCP          arrived 14:35
   Michael Schneider       ISPCP          arrived 14:20
   Erica Roberts           Registrars     arrived 14:20
   Ken Stubbs              Registrars     left 15:15
   Paul Kane               Registrars
   Roger Cochetti          gTLD           arrived 14:35
   Caroline Chicoine       IP             arrived 14:35
   Axel Aus der Muhlen     IP             proxy to Caroline
   Guillermo Carey         IP             absent
   Youn Jung Park          NCDNH
   Dany Vandromme          NCDNH
   Zakaria Amar            NCDNH          proxy to YJP
   Louis Touton            ICANN staff
   Andrew McLaughlin       ICANN staff
   Elisabeth Porteneuve    DNSO Secretariat



Chair Ken Stubbs (Registrars) until 15:15, then Caroline Chicoine (IPC)
Quorum present at 14:20 

Minutes of the meeting.

Due to an unusual hour (08:00 New York, 14:00 Paris), several people arrived in 
late. Until quorum has been reached (10 persons present at 14:20) a free 
discussion took place. 

1.	Los Angeles DNSO Meeting (NC and GA) (Andrew)

   Decision on the webcast 
   DNSO point of contact

Andrew urged the NC to select the DNSO coordinator (all activities: NC, GA, WGs 
Committees or Task Forces, liaison between Constituencies secretariats) for the 
forthcoming meeting. Paul Kane volunteered to do this work, he shall be provided 
input from each Constituency, from the GA Chair, and from the DNSO Secretariat 
for liaison meeting. 

2.	Financial report from ICANN staff

Louis indicated there were no material change in the financial status. Several 
check were received from the NCDNH members, but when bank accounts are in A 
currency and checks drafted in B currency, the banks are charging quite a high 
cost for cashing, sometimes above the drafted check value. The Constituencies 
are requested to work out how to accumulate funds, and send out a lump sum to 
the ICANN.

The ISPCP Constituency, which is not formally incorporated, met last week and 
found a mechanism on how to legally collect funding. Michael Scheider reported 
the ISPCP will have in the future the budget larger than just for the DNSO fees, 
and they will consolidate payments.

3.	Schedule for the new gTLD (Louis)

The information on new gTLDs is not provided to individuals, but rather send to 
a public web site, where also questions from the public may be posted. ICANN 
staff started to review applications, and will post significant part of these 
(without confidential parts). Fears on pre-registrations by some companies, some 
of them even charging money for it. Two companies raise problems, first being 
registrar, second marketing registrars.

The members of the NC discussed speculations issue, and how to deal with 
irresponsible practices. They are worried for consumers and general users of the 
Internet, looking for the way to discourage abuses. Louis reminded that one of 
criteria of selection for new gTLDs is "how you will deal with registrations on 
startup". Paul and Philip volunteered to draft a press release and pass an 
information to the newspapers and public using ICANN communication channels.
(On 29 September the Announcement has been posted at 
http://www.icann.org/announcements/icann-pr29sep00.htm and released to the 
press.) 

At 14:35 thirteen NC members were attending the telecon, and the agenda started.

4.	Proxy vote proposal 

http://www.dnso.org/dnso/notes/20000920.NCproxy-vote.v0.html, Version 0, 20 
September 2000 

The issue of quorum was discussed, in which situations only physically present 
members count and when proxies are counted. Louis assured nothing is explicated 
in Bylaws. Paul KaneÕs proposal was considered. It was felt that 4 weeks for "in 
communicado" may be a long time, and in the assumption of one NC telecon per 
month, a Constituency may miss a vote for one meeting. Elisabeth stressed out 
that at some point it is assumed the Secretariat is working 24 hours a day. It 
was agreed the NC would work with Andrew over next week and provide for improved 
version to initial proposal.

5.	Business Constituency dues problem 

The ICC manages the Business Constituency finances. The BC Secretariat approves 
expenses, and the ICC pays. Due to a mistake, the BC annual fees were paid by 
ICC to ICANN in advance making a negative cache flow, the question was whether 
in such a situation ICANN can reimburse or not. It was felt that the common rule 
prevails, no matter how much sympathy it raises.

6.	Minutes from August 17th NC teleconference 

Unanimous vote of all present.

7.	ICANN staff report for status on independent review panel nominations 

ICANN is awaiting two nominees from the DNSO to the Nomination Committee, which 
will nominate for an independent review panel (old retired judges, not paid). 
PSO already provided one nominee, ASO will do it on Oct 28 th in Brisbane. A 
nominees persons shall not have any conflict of interest.

8.	Discussion regarding individual outreach and representation 

Paul Kane suggested as part of outreach program to encourage people from Africa, 
Latin America, and all regions. Patricio noted that a request for retired 
judges, familiar with English langue and American rules is quite irrealistic.

9.	Intake Committee report 

http://www.dnso.org/dnso/notes/200008.NC-intake.v4.html, Version 4, August 2000 

Philip Sheppard reported on Intake Commity progress and timeline. The topics of 
the agenda shall be defined 21 days in advance, the agenda send out 14 days in 
advance, and reports 7 days in advance. The Chair has the possibility to add 
last minutes new items.

Theresa expressed concerns that an Intake Committee may became a potential 
gatekeeper for agenda determination, as well as a group controlling the Names 
Council. The good flow between the GA and NC is essential, and Roberto view on 
this shall be taken into account.

Roger warned that the IC may prevent an individual NC member to raise business 
items. Concerns shared by Nii.

Erica proposed to adopt the Intake Commitee proposal for the next 3 months and 
then review with experience. The motion was seconded and passed with unanimous 
approval of all present and proxies (Philip, Paul, Theresa, YJP, Caroline, Axel, 
Katoh, Erica, Nii, Tony, Hotta, Roger, Dany, Zakaria)

10.	DNSO Review report 

http://www.dnso.org/dnso/notes/20000919.NCreview-report.v1.2.html, Version 1.2, 
19 September 2000 

YJP initiated the work with a report from her Constituency. Roberto Gaetano, GA 
Chair, used this document as starting point for discussion on ga list. Theresa 
prepared a draft summarizing questions and issues. It is not a final document, 
not reviewed, open for improvements and feedback from the NC. The NC wants some 
guidance from ICANN staff on how specific the report is expected. The degree of 
representation is limited by a consensus one can get. The review report shall 
provide an evaluation on what was well done, and less well done, with a 
reasonable consensus on evolution, and proposals the Board should consider.

The question was raised why a Task Force rather than Working Group prepare the 
Review report. Such a choice impacts on the issue of Constituency for 
Individuals, awaiting the decision on creation of Working Group. Roberto 
reminded the GAÕs motion presented to and recognized by the NC in Yokohama, and 
subsequent decision to merge the issue of Constituency for Individuals into DNSO 
review Working Group. Roberto stressed out that not incorporating the issue of 
Constituency for Individuals creates an additional delay-making situation even 
worst.

YJP stated that the NC is showing hypocrisy. The GA do not believe what the NC 
members are doing, they do not see any kind of trust from the NC. The activity 
is reduced on only election of ICANN Board Director, nothing else. The NC does 
not know what ICANN is doing. The NC members let go.

Whereas some felt the lack of communications was rather an issue of lack of 
public relations, others consider that the DNSO face substantial problems. The 
real challenge is that the DNSO must be an organization responsible for policy 
recommendations.

The first draft of DNSO Review report is expected for Oct 13 th , the final 
report to ICANN Board shall be ready one week prior to Loas Angeles meetings. 
TheresaÕs work will be completed and reviewed, questions will be prepared, then 
comments solicited, and the final summary drafted by the NC and send out to the 
ICANN Board. Nii suggested incorporating some quantitative questions as a means 
to evaluate a level of change.

11.	Budget Committee update 

Budget Commitee have 3 tasks: create a system when voluntary contributions to 
the DNSO may be sollicited, find a way to spend founds, prepare documents with 
job description. Work in progress.

12.	Next Names Council Teleconferences 

Thursday October 19th