[council] ICANN BoD member selection -- next week voting teleconferences

[Elisabeth Porteneuve <Elisabeth.Porteneuve@cetp.ipsl.fr>]

Dear NC Members,

This is a brief summary of voting procedures for the ICANN Board
Member selection next week (11-16 September 2000), validated today,
7 September, with ICANN legal counsel Louis Touton.

Roger Cochetti will kindly provide bridge, you will be informed
by Athena McAllister.

Three most important:
    (1) please make yourself available for 3 days telecons
    Thursday 14 September 14:00 CET (12:00 UTC), 2 hours
    Friday   15 September 14:00 CET (12:00 UTC), 2 hours
    Saturday 16 September 14:00 CET (12:00 UTC), 2 hours
    (2) remember the NC MUST DELIVER the selected director
    no later than 16 SEPTEMBER (legal constraint)
    (3) the preliminary ballot is DIFFERENT from subsequent
    real votes (3 votes per person vs 1 vote per person) 

Thank you very much for your collaboration,
Elisabeth
--

The on-going endorsements will close on
    Monday 11 September 2000 at 18:00 CET (16:00 UTC).

Currently we have 4 candidates (the fifth one withdrawn),
all of them received more than 10 valid endorsements, therefore 
qualify for the NC selection.
The statements of acceptance by candidates as well as all endorsements
are accessible from the DNSO website, the fast track is:
- James P. Love      http://www.dnso.org/nominees/2000.jlo.html
- Peter de Blanc     http://www.dnso.org/nominees/2000.pdb.html
- Ronald N. Weikers  http://www.dnso.org/nominees/2000.rwe.html
- Jonathan Cohen     http://www.dnso.org/nominees/2000.jco.html
* James P. Love works for the Consumer Project on Technology, USA citizen
* Peter de Blanc is the .VI ccTLD Registry Manager, USA citizen
* Ronald N. Weikers is Intellectual Property lawyer, USA citizen
* Jonathan Cohen is Intellectual Property lawyer, Canadian citizen

STEP 0.
PRELIMINARY round via email.

In the preliminary round each NC member may cast 3 votes: 19 voting 
NC members, 3 vote each, 57 total.
The purpose of the preliminary round is to learn (practice of voting 
procedure by the NC) and to show relative preferences between nominees.
It was resolved that no candidates will be be eliminated in the 
preliminary round. 

The ballot of preliminary round will be sent on
    Monday 11 September 22:00 CET (20:00 UTC)
All 19 reply shall be received on 
    Thursday 14 September 13:00 CET (11:00 UTC) 
>>>WARNING: The 13 September telecon has been postponed until
>>>         14 September (ICANN staff and DNSO Secretariat on meetings)

STEP 1.
First round during the NC telecon: 
    Thursday 14 September 14:00 CET (12:00 UTC), 2 hours

The real vote starts. Each NC member may cast 1 vote:
19 voting NC members, 1 vote each, 19 total.

*	during the telecon the Secretariat emails a ballot
        to each NC member, and gives by phone all nominees;
*	each NC member emails his/her vote back to the Secretariat;
        those of NC members who cannot email during the telecon,
        can call the dedicated phone number XXXXXXXXXX
        provided by the Secretariat for votes, and give their choice;
*	the nominees are ranked by the number of votes received,
        and the NC is informed of the result;
*	the lowest vote-getting nominee is eliminated from the list;
        [For the first round, all nominees receiving zero 
        votes *and* the lowest vote-getting nominee are eliminated 
        from the list.]
*	the procedure is repeated with the new (reduced) list;
*	a winner is declared when a nominee receives 10 or 
        more of the NC's 19 votes.

It is highly probable that after 2 hours of telecon and voting 
(no more than 2 ballots expected to be voted upon) the processus 
is not yet ended. In such a situation the next NC telecon is 
convened for Friday 15 September 14:00 CET, and:
*	the Secretariat emails a ballot to each NC member, on
        Thursday 14 September, just after the end of a telecon;
*	each NC member shall emails his/her vote back to the 
        Secretariat within next 21 hours, and before the Friday
        15 September 13:00 CET (11:00 UTC).

STEP 2.
Second round during the NC telecon: 
     Friday 15 September 14:00 CET (12:00 UTC), 2 hours

STEP 3.
Security margin in case of problem:
     Saturday 16 September 14:00 CET (12:00 UTC), 2 hours 

After the selection of the candidate for 3 years term at the ICANN 
Board by the Names Council the written notification of the 
selection result will be sent to the ICANN Board and published 
on the DNSO web site.

It is IMPERATIVE / MANDATORY / REQUIRED by ICANN Bylaws that such
notification will be sent no later than 16 September 2000.

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