Re: [council] DNSO meetings in Yokohama

[HiroHOTTA <h.hotta@hco.ntt.co.jp>]

Andrew, NC,

I can be a contact person if acceptable for you all.

Hiro

At 00/04/10 03:23, Andrew wrote:
> To the Names Council:
> 
> This email is to outline the scheduling constraints for the Yokohama
> meetings, and to make a few suggestions on how to handle them.
> 
> 1.  It would be extremely helpful for the NC to designate a single contact
> person for Yokohama scheduling and rooms purposes.
> 
> 
> 2.  The meeting spaces for the ICANN meetings are generously being organized
> by JPNIC, in the same location as the follow week's INET 2000 conference.
> In order to accommodate various Director schedules, the ICANN Board has
> scheduled its public forum for July 15 (Saturday) and its meeting for July
> 16 (Sunday).  The JPNIC/INET 2000 organizers have been able to secure
> meeting spaces for July 14 (Friday) to July 17 (Monday), including a variety
> of room sizes and arrangements.  This means, however, that the ICANN Public
> Forum and Board meetings will fall on days 2 and 3 of the 4-day meeting
> sequence, rather than on days 3 and 4.
> 
> There is an important practical consequence to this particular schedule:
> The DNSO NC, GA, and constituencies are free to meet prior to July 14
> (Friday), but ICANN and the local organizers will *not* be able to provide
> meeting spaces for free.  Thus, if any of those groups wants to meet outside
> the July 14 to 17 window, you must make your own arrangements with your own
> meeting venues (perhaps a local hotel in Yokohama).
> 
> 
> 3.  In light of the foregoing, let me make the following scheduling
> suggestion:
> 
> July 14 (Friday):
>          - DNSO GA (morning)
>          - DNSO Names Council (afternoon)
> 
> July 15 (Saturday):
>          - ICANN Public Forum
> 
> July 16 (Sunday):
>         - ICANN Board (morning)
>         - DNSO Constituencies (afternoon;  morning also?)
> 
> July 17 (Monday)
>         - DNSO Names Council (morning)
>         - DNSO Constituencies (afternoon, if needed)
>         - DNSO Working Groups (afternoon, if needed)
> 
> The foregoing is *only* a suggestion, and is designed to respond to the
> often-expressed opinion that it would be good for the Names Council and
> Constituencies to have more than just a single meeting in each meeting
> sequence -- in other words, a chance to go back and forth a little.  Thus, I
> contemplate that the NC will meet before the Board meetings, to work on any
> matters that require input to the Board;  and then to meet again after the
> Board meeting, in order to work on future matters.  In addition, I provide
> time for the constituencies to meet on Sunday afternoon, and again on Monday
> afternoon if needed.
> 
> Dennis has informed me that the ccTLD constituency needs two days of solid
> working time.  Accordingly, further ccTLD constituency meeting time could be
> scheduled on July 18 (Tuesday), if needed.
> 
> 
> 4.  I have copied Masa Maruyama and Yumi Ohashi of JPNIC on this email.
> Rather than flood our kind and generous local hosts with numerous (possibly
> conflicting) requests for meeting space, let me again urge that the Names
> Council appoint a single person to serve as a central point of contact for
> DNSO scheduling (times and numbers).
> 
> 
> Best regards,
> 
> --Andrew
>  

----------
Hirofumi Hotta
R&D Strategy, NTT