Re: [council] Costs of Santiago DNSO meetings

[Nigel Roberts <nigel@nic.gg>]

Thank you for this.

I trust you have no objection to me forwarding this within the ccTLD
constituency in order to consult and gather opinions in advance??


Nigel

Andrew McLaughlin wrote:
> 
> To the Names Council:
> 
> In anticipation of your meeting tomorrow, it occurs to me that I owe you an
> estimate of the DNSO's Santiago meeting costs.  Because I am in Washington
> at the moment (rather than Boston), I don't have the invoices and exact
> numbers (I will forward those to the NC when I get back home), but can
> provide basic estimates to inform your discussions.
> 
> Though ICANN again paid these expenses up front, it is our expectation that
> the DNSO will attempt to reimburse them, as we discussed at the last NC
> teleconference.  I am not including (and ICANN is not requesting
> reimbursement of) general meeting and overhead expenses.  Rather, we ask the
> DNSO to cover at least a portion of its direct costs in three areas:
> meeting rooms;  webcasting and remote participation;  and translation.
> 
> MEETING ROOMS:  ~$500
> 
> Thanks to the good efforts of Florencio Utreras, we were able to find
> university rooms for all but 2 of the DNSO constituency groups.  The total
> cost of those meeting rooms and related expenses will amount to no more than
> US $500.
> 
> WEBCASTING AND REMOTE PARTICIPATION:  ~$6,000
> 
> The total bill for all the webcasting (English, Spanish, and Portuguese) and
> remote participation services provided by the Berkman Center for Santiago is
> likely to be approximately US$30,000.  The DNSO General Assembly and Names
> Council each required approximately 5 hours of webcasting services.  The 10
> hour total constitutes approximately 40% of all the webcasting and remote
> participation time.  In addition, the Berkman Center provided a special
> two-way audio feed to enable remote participation by two Names Council
> members, which entailed non-trivial long distance charges of US$300-400.
> 
> The DNSO's direct proportional share of the webcasting and remote
> participation expenses thus comes to approximately US$12,000.  As we
> discussed on the last NC teleconference, ICANN asks that the DNSO attempt to
> fund at least half of its proportional share of the webcasting expenses, or
> US$6,000.
> 
> TRANSLATION INTO SPANISH AND PORTUGUESE:  ~$4,000
> 
> Using the same formula above, the DNSO's share of the translation expenses
> (interpreters, radio receivers and equipment, special translation booth,
> etc.) for its General Assembly and Names Council meetings amounts to
> approximately $4,000.
> 
> In addition to considering how to reimburse ICANN for these direct incurred
> meeting costs for Santiago, the Names Council should to take account of such
> anticipated expenses as it makes plans for the ICANN annual meeting in Los
> Angeles, November 2-4.  [ICANN is not currently planning to provide realtime
> translation into non-English languages for the L.A. meeting, but is open to
> any offers of voluntary assistance in that regard.]
> 
> --Andrew