notes/19991005.NCtelecon-minutes.html

ICANN/DNSO

DNSO Names Council Teleconference on October 5th, 1999 - results

October 5, 1999.

Proposed agenda and related documents:

http://www.dnso.org/dnso/notes/19991005.NCtelecon-agenda.html

NC telecon with participation of Andrew McLaughlin and Jonathan Zittrain in the second part.

Adopted agenda:

Minutes and Matters Arising

Liability Insurance for Names Council Members

"Yes, NC members are covered by our liabiillity insurance
since you are functioning as a committee in the legal sense."
(Mike Roberts, ICANN CEO)

Election of GA Chair, information from Joe Sims

Schedule of Meetings in LA and technical arrangements

GA Chair

October 11-15, Election of ICANN Board Members

Proxy voting

The issue of meeting procedures

Berkman Center cooperation proposal

With participation of Jonathan Zittrain

The DNSO Business Plan and Budget

Next teleconferences will be held October 11th-15th, starting on Monday October 11th, same time.
The Chair will be Dennis Jennings (ccTLD)

The next telecon are dedicated to the vote for ICANN Board and will not be webcast.
The full record of votes will be disclosed after the end of elections.

List of attendees:

   Tony Harris             ISPCP             absent
   Hirofumi Hotta          ISPCP
   Michael Schneider       ISPCP
   Jon Englund             Business          absent
   Javier Sola             Business          absent
   Theresa.Swinehart       Business 
   Amadeu Abril i Abril    Registrars
   Ken Stubbs              Registrars        absent
   Richard Lindsay         Registrars
   Don Telage              gTLD
   Ted Shapiro             IP
   Caroline Chicoine       IP 
   Jonathan Cohen          IP                replaced by Victoria Carrington
   Dennis Jennings         ccTLD
   Patricio Poblete        ccTLD
   Nigel Roberts           ccTLD             absent
   Raul Echeberria         NCDNH
   Kathryn Kleiman         NCDNH
   Youn Jung Park          NCDNH
   Ben Edelman             Berkman Center, webcast
   Elisabeth Porteneuve    DNSO Secretariat

Chair Dennis Jennings (ccTLD)

Quorum present

Liability Insurance for Names Council Members

The NC wishes to have a clear view on his legal situation. The overview of a legal contract seems necessary

Action: Dennis Jennings will contact Mike Roberts and request for a copy of contract and more information.

Election of GA Chair, information from Joe Sims

There is a general misunderstunding about the GA role.

Action: NC initiate a discussion about the GA structure as well as about relations between different components of the DNSO. From October 16th, after elections to the ICANN Board, the NC will initiate the call for nominations for permanent GA Chair. To be elected in LA.

Action: NC initiate a discussion about concensus. There is a necessity to have more understanding abount consensus. The Chair of GA should not interpret consensus like in Santiago meetings. The coordination between the NC and GA is needed.

Schedule of Meetings in LA and technical arrangements

Resolved that the constituencies meetings on Monday will not be webcast, but only recorded. Different considerations: cost ($US 8000), time (afternoon in LA is in the middle of night in Europe), practicability (it is almost impossible to have a conference call with large aadience).

The NC felt that it had an obligation to webcast the NC Meeting and the DNSO GA, but have no money. There is a reality shock, the DNSO and its institutions are likely to be expensive. Impossible to have international organization, teleconferences, secretariat working 15 hours/day, notes, and support without appropriate budget. The raw estimation is $US 300,000. Furthermore also constituencies need to estimate their budget. Some constituencies would like to share facilities with the DNSO central secretariat, some consider needing full time dedicated secretariat.

The NC resolved on September 30th to collect $US 35,000 within 30 days after the LA meetings (7 constituencies, $US 5000 each).

Action: ICANN is not aware about relations with the DNSO Names Council. Two issues need to be discussed: fundings as well as decisions on arrangements.

The NC has a desire to support transparent process and remote participation, webcasting is needed, it is a fact not an alternative, and therefore the necessity to commit $US 8000.

October 11-15, Election of ICANN Board Members

Proxy voting

Resolved that a proxy mechanism is needed.

Resolved that whereas the proxies issue need to be discussed, the decision is needed for the vote.

Resolved that proxies given to somebody from outside the NC need to be notified bye email to the Secretariat no later than Friday, October 8th, 18:00 CET. Mandatory: full name, email address and phone number of proxy.

Resolved that proxies given to other NC member may be done on short notice (email) to the secretariat.

Preliminary vote

Resolved that the preliminary vote (each NC memebr casting up to 3 votes for different persons) will start on

Saturday, October 9th, 18:00 CET

and will end on

Sunday, October 10th, 18:00 CET.

The Secretariat will provide results of the preliminary vote shortly after the close.

The issue of meeting procedures

Berkman Center cooperation proposal. With participation of Jonathan Zittrain

Jonathan Zittrain and his students will work on pro bone effort (no cost, educational experience for Harward students) with the NC, trying to formalise adequate procedures adapted for the DNSO needs.

Resolved that nobody from outside will chair the NC meetings, the Berkman Center help is on procedures for the procedures and some guidance. As such it is very welcome. The working methods of ICANN Board meetings seems appropriate to the NC members.

The DNSO Business Plan and Budget

It is urgent to solve liability and expenses issues.

The right approach would be to study what is needed and face the problems. It will be the highest priority item for the first NC telecon after elections.