DNSO Names Council Teleconference on September 30th, 1999 - results
September 30, 1999.
Proposed agenda and related documents:
NC telecon with participation of Andrew McLaughlin
The reminder about 90 days waivers of the geographic diversity rules for the three constituencies (ccTLD, Registrars, IPC) to became compliant with ICANN Bylaws will be added to the minutes of September 23rd NC.
Clarification of final procedures
The issue of proxy is postponed to the next NC telecon, Tuesday Oct 5th.
No clarification needed, no comments.
Next telecon will be held on October 5th, same time.
The Chair will be Dennis Jennings (ccTLD)
The secretariat will provide an agenda.List of attendees:
Tony Harris ISPCP Hirofumi Hotta ISPCP absent Michael Schneider ISPCP absent Jon Englund Business Javier Sola Business Theresa.Swinehart Business Amadeu Abril i Abril Registrars Ken Stubbs Registrars Richard Lindsay Registrars Don Telage gTLD absent Ted Shapiro IP absent Caroline Chicoine IP Jonathan Cohen IP replaced by Victoria Carrington Dennis Jennings ccTLD Patricio Poblete ccTLD Nigel Roberts ccTLD arrived at 16:25 Raul Echeberria NCDNH Kathryn Kleiman NCDNH arrived in late Youn Jung Park NCDNH Ben Edelman Berkman Center, webcast Elisabeth Porteneuve DNSO Secretariat
Chair Dennis Jennings (ccTLD)Quorum present
The purpose of the preliminary round is to learn (practice of voting procedure by the NC) and to show relative preferences between nominees. It was resolved that no candidates will be be eliminated in the preliminary round. This imply additional rounds to each election.
Clarification of final procedures:
Each vote is taken in conjunction with the NC teleconference, using email or voice telephone to the special number provided by the secretariat.
All votes are confidential untill the end of election. After election every single vote of every NC member will be published.
Confidentiality clause imply that all voting NC teleconferences will not be publicly webcasted (if technically possible the restricted webcast will be provided for the NC members only).
During voting time both council list and special vote list will be restricted to the 19 members of the NC plus secretariat (actually this list includes also Joe Sims and Mike Roberts).
During voting time the archiving of the council list will be stoped (hidden until the end of the election).
Abstentions are possible.
Bylaws require majority of the NC for the affirmative vote, i.e. 10.
The proxy issue, legitimate in a long process of numerous teleconferences, will be discussed on October 5th NC telecon. The ICANN legal advise is needed to be sure the vote will not be invalidated.
In case of the deadlock in the Nth election, the new call for nominations will be issued, concerning only not yet elected regions.
All candidates eliminated in the Nth election will be back in the ballot for the N+1 election, except those from the geographic regions with already elected candidates.
To be considered in the vote, a candidate shall be nominated and accept nomination according to the call for nomination posted on the www.dnso.org. The deadline is October 8th, 18:00 CET (local time for other places provided).
The full record of votes will be archived, allowing the scrutiny by the third party in case of hostile reaction.
The results and only the results of the preliminary vote (the one showing relative preferences between nominees) will be sent to the 19 NC members only.
Resolved that there was not enough time on Monday and Tuesday to have all the meetings, and that Constituencies, GA and NC should meet before the ICANN Board, not after.
Resolved that the Names Council should not dictate that the WG must meet - although optimally the agenda should provide a time slot, a place, and announce when they will meet so that anyone can attend to observe or participate.
Resolved that not all WGs did contemplate to meet physically in LA only time slots are foreseen for these activity.
Andrew will work with Elisabeth on the arrangements. It need to be settled this week.
It is urgent to solve liability and expenses issues.
For liability issues it is urgent to better understand the legal status of the NC.
The DNSO is part of ICANN, but financially autonomous.
Ken Stubbs will provide detailed analysis, working with Elisabeth, Berkman Center, Theresa, Dennis, YJP.
The NC resolved to request every constituency to fund the NC with US$ 5000 with 30 days delay after LA meetings.
One objection that this amount is a lot to the NCDNH.
The very raw estimation for the NC expenses is approx US$300,000.
The ICANN requested Working Groups to provide reports after Santiago meeting, but without setting up any deadline. It is up to the Names Council to decide if and which deadlines are appropriate.
The NC set the deadline for the Working Group C report for October 15th. It is not appropriate to extend this deadline now, the NC encourage the Working Group C to provide the report by deadline. Any interim dates are of the WG C ressort.
In the spirit of ICANN process it is requested to all constituencies to indicate their mailling lists and make mailing lists archives public and readible by all at the earliest possible date.
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