RE: [nc-budget] NEXT STEPS IN THE ADMINISTRATION OF DNSO VOLUNTARY FUND

[Nilda Vany Martinez Grajales <vany@sdnp.org.pa>]

Hi Roger, Peter and all:

Sometimes there are organizations and/or individuals that maybe wants to do
small contributions to the DNSO, however, the costs of the wire transfer are
excesively high for such little ammounts.

I found the following website that maybe will help for those that make little
contributions to also send them

http://www.paypal.com

I think this system is an alternative.  Visit it and let me know what do you
think, please.

Now, about Roger message...

El lun, 16 abr 2001, Peter de Blanc escribió:

> I believe that we now have an agreement in principal with ICANN management
> over the administration of the funds that will be voluntarily collected,
> which should now pave the way for our actual solicitation of donations.
> 
> I will ask ICANN management to draft an MOU that describes in greater detail
> how the funds will be administered for us by them, addressing specifically:

> *to whom checks should be made payable
I suggest that ICANN opens two bank accounts:
1.  For savings:  Because this ones earns interests.  But we have to take care
that we have to keep in such account always the minimum deposit to not be
charged with monthly fees.

2.  Checking account:  also always to keep the minimum to not be charged with
fees.   Everytime an expense is made, then make a transferece from the savings
account to the checking account (this is easy to do even by phone).  Of course,
if such transactions doesn't have a fee to pay.

Both accounts should be at the name of ICANN-DNSO, to easy identify such
account.  So for deposits and/or payments done to DNSO, then checks has to be
in the name of ICANN-DNSO.    For payments to third parties checks or wire
transfers has to be made in the name of such third party.   

> *what reports we will receive on the condition of the funds
Banks always sends account statements, so if they send us a copy of such
monthly account statements...it would be fine.   At the end of the fiscal year,
it would be nice to have a total report, of course.

> *to whom we should address instructions on disbursements
Designated by ICANN

> *how long we should expect it to take for such instructions to be executed
> *how ICANN management will advise us if they conclude that they cannot
> comply with a disbursement instruction
Which reasons? Not enough funds?  A unilateral decision of the ICANN management?
Does the NC wants that ICANN management have the power to prevent funds
disbursement?  If yes, which reasons would be valid for such unilateral denial
of funds?

> If you have any thought son any additional areas in which we need
> clarification from ICANN management, please let me know asap.

Covering of fees for wire  transfers, banking transfers, etc:  who wil cover
these fees, the payer or the payee?  

Confirmation of authorization of disbursement using digital signature and/or
digital certicate.

> In addition, I believe that we now need a Names Council
>Resolution that sets  forth the procedures for authorizing disbursements of
>these funds (i.e. who > has the authority to instruct ICANN management to make
a disbursement).  
> My suggestion is that the Names Council delegate to the Budget Committee the
> authority to authorize expenditures from (by majority vote of the full
> membership of the Committee) 
I think we should add one more vote that would be a person not belong to the
committee but a member of the Names Council.  Maybe the NC Chair?
So the total of votants would be: The NC-Budget Commitee plus the NC Chair.
However, to make a votation for authorize payment, it is needed a minimum
quorum.  Whatever be the minimum quorum always the NC Chair should be present.

> the voluntary funds of up to $10,000 and that
> expenditures of greater than $10,000 be approved by the full Names Council.
> Separately, I believe that the Names Council should delegate the same
> limited spending authority to the Budget Committee for funds in the assessed
> dues from the DNSO Constituencies.

1.  I think that $10000.00 is too much.  I think that up to $5000.00 in
expenditures is ok for no need authorization of the full NC, if it is in the
aprooved budget.

2.  If it the expenditure wasn't in the budget, then need authorization of the
full NC if it is more than $2500.00

The Expenditure is defined as the service or good adquired by its total amount
regardless if it is disbursed in a one time payment or divided in several
payments in one fiscal year.

> Without these delegations of authority, it could appear that every single
> expenditure of both voluntary and assessed funds would require the approval
> of the entire Council, which seems a great waste of their time, particularly
> since the Council already approved a budget.
Agree

What do you think about all these suggestions?

> Rather than call another meeting of the Budget Committee to discuss these
> two proposals (two delegations of authority from the Council to the
> Committee) I thought I'd circulate them and ask for your comment.
> 
> Thanks
Thanks to you.

Cheers
Vany



-- 
Nilda Vany Martinez Grajales
IT Specialist
Sustainable Development Networking Programme/Panama
Tel: (507) 230-4011 exrt 213
Fax: (507) 230-3455
e-mail:  vany@sdnp.org.pa
http://www.sdnp.org.pa