[ga] Re: participation in IETF meetings

["Jim Fleming" <jimfleming@prodigy.net>]

You could also use the Internet to have meetings.

Jim Fleming 
Why gamble with a .BIZ Lottery? Start a real .BIZ Today !
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----- Original Message ----- 
From: "Pete Resnick" <presnick@qualcomm.com>
To: <ietf@ietf.org>
Sent: Tuesday, October 23, 2001 9:24 AM
Subject: Re: participation in IETF meetings


> On 10/23/01 at 9:49 AM -0400, RJ Atkinson wrote:
> 
> >Many have been the meetings where folks who want to actively 
> >participate in that meeting are unable to get in or unable to sit 
> >down.
> 
> I'm sorry, but I really think this is a problem with the 
> person/persons chairing the meeting. If you are the chair of a 
> working group whose meeting room is too small, you've got some 
> choices:
> 
> 1. If this happened in the past, you need to ask for a bigger meeting 
> room. However, I understand this is not always possible.
> 
> 2. Before your WG meeting, ask on the mailing list (which all active 
> participants should be reading anyway) for all people who are 
> planning on attending the meeting and actively participating to send 
> you a piece of e-mail. Count. When you get to the room at the 
> meeting, count off that many seats in the front rows. Add 10 for 
> useful IESG/IAB members. Add a bunch if you know your WG is going to 
> have cross-area interest where some people will be attending who 
> don't subscribe to the WG list. Cordon off the section with some 
> paper signs which read "ACTIVE PARTICIPANTS ONLY". No, it won't stop 
> everyone, but it will help things.
> 
> 3. If people are blocking the door during the meeting, be a traffic 
> cop. Go to the door and say, "If you are staying, move in to the 
> opposite side of the room away from the door. Otherwise, leave." The 
> area behind where the chair usually sits is a fine place to stick 
> people. If it gets totally out of hand, you may have to conduct the 
> meeting by standing in the door; people who are just loafing hate 
> sitting right next to the chairperson anyway.
> 
> 4. (Up on soapbox again) Do not allow lecture-style presentations in 
> your WG meeting, or at the very least do not let anyone present 
> introductory material which could be posted to the list. These kinds 
> of things encourage people to come to the meeting to try to learn. 
> That's not why we're having these meetings. There should be NO NEW 
> INFORMATION presented at WG meetings. If at least an introduction to 
> the topic has not been written up and posted to the list, discussion 
> of that topic should not be allowed in the WG meeting. The content of 
> a WG meeting should be without surprise.
> 
> Personally, I think this is a fine idea for BOFs too: You're posting 
> an agenda before the meeting anyway; make sure any needed information 
> is written up and posted before the meeting and make sure that the 
> agenda has URLs for that information. Now, I understand that BOFs are 
> in a somewhat different position and sometimes there's going to have 
> to be presentation of new material in BOF meetings, but that needn't 
> always be the case. WGs, of course, have no excuse.
> 
> pr
> -- 
> Pete Resnick <mailto:presnick@qualcomm.com>
> QUALCOMM Incorporated - Direct phone: (858)651-4478, Fax: (858)651-1102
> 

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