[council] Proxy Voting ........ for NC Tel Conf...

["Paul M. Kane" <Paul.Kane@reacto.com>]

Thank you all for your input... and submit the following for your
consideration during the call.

I think we need to discuss this briefly and then come to a decision but
following your comments so far I modify Option 2 ... 

Best

Paul
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Proxy Voting.

Only elected Names Council members may cast a proxy vote on behalf of
another Names Council member.

Notification.
Any Names Council Member may designate a Names Council his/her proxy
representative by email to the council list (or by telephone to the
Names Council Secretariat) If the Names Council member is able to
participate in a Names Council Telephone Conference but has cause to
leave the call the Names Council member may then designate a proxy
representative

The designated Names Council member must confirm his/her willingness to
exercise the proxy by confirming his/her acceptance by email to the
Council List (or by voice during a Names Council Telephone Conference).

A Names Council member may revoke the proxy designation at any time by
sending an email to the Council list (or if he/she is able to
participate in a Names Council Telephone Conference may do so during the
Conference call)

Names Council Representative Incommunicado

Where a Names Council Representative ceases to be contactable at the
email address and telephone number specified on the Names Council Member
Contact List over a continuous period of four weeks the Constituency
which selected the unreachable Names Council member has the right
(pursuant to formal procedures approved by its membership) to designate
one of its other elected constituency Names Council Members as interim
proxy holder for the Names Council member in communicado. In such a
situation, it is expected that the constituency will act promptly to
locate the Names Council member in communicado, and/or to replace
him/her according to its internal procedures, as appropriate.

Should the Names Council member (previously incommunicado) notify the
Names Council Secretariat either by email or by telephone of his/her new
contact details then the interim proxy will be revoked.

Quorum

Option A: Proxy votes shall not be counted toward the presence of a
quorum.

Option B: Proxy votes shall be counted towards the presence of a quorum,
provided, however, that no fewer than one third of the Names Council
members (rounding up) must actually be present at the meeting, and 
each member present may hold a maximum of one Proxy vote.