Re: [council] Proxy Voting ........

["YJ Park" <yjpark@myepark.com>]

> Option A: Proxy votes shall not be counted toward the presence of a
> quorum.

Vote for Option 1

> Option B: Proxy votes shall be counted towards the presence of a quorum,
> provided, however, that no fewer than one third of the Names Council
> members (rounding up) must actually be present at the meeting,
> regardless of the number of designated proxies.

Practically, it would be challengable to make a decision by 6 votes out of
potential 19 votes under whatever reason.

It sounds right for 1/2 NC members must actually be present in the meeting,
that the practice we have built AFAK.

YJ

> Draft Proxy Voting Overview(2) .... For discussion and
> inclusion/adoption at next tel conf. Please comment....
>
> Reference is made as to how a Quorum be established ... there are two
> options..... please select one option in preparation for the NC Conf....
>
> Thanks
>
> Paul
> <><><><><><><>
>
> Proxy Voting.
>
> Only elected Names Council members may cast a proxy vote on behalf of
> another Names Council member.
>
> Notification.
> Any Names Council Member may designate a Names Council his/her proxy
> representative by email to the council list (or by telephone to the
> Names Council Secretariat) If the Names Council member is able to
> participate in a Names Council Telephone Conference but has cause to
> leave the call the Names Council member may then designate a proxy
> representative
>
> The designated Names Council member must confirm his/her willingness to
> exercise the proxy by confirming his/her acceptance by email to the
> Council List (or by voice during a Names Council Telephone Conference).
>
> A Names Council member may revoke the proxy designation at any time by
> sending an email to the Council list (or if he/she is able to
> participate in a Names Council Telephone Conference may do so during the
> Conference call)
>
> Names Council Representative Incommunicado
>
> Where a Names Council Representative ceases to be contactable at the
> email address and telephone number specified on the Names Council Member
> Contact List over a continuous period of four weeks the Constituency
> which selected the unreachable Names Council member has the right
> (pursuant to formal procedures approved by its membership) to designate
> one of its other elected constituency Names Council Members as interim
> proxy holder for the Names Council member in communicado. In such a
> situation, it is expected that the constituency will act promptly to
> locate the Names Council member in communicado, and/or to replace
> him/her according to its internal procedures, as appropriate.
>
> Should the Names Council member (previously incommunicado) notify the
> Names Council Secretariat either by email or by telephone of his/her new
> contact details then the interim proxy will be revoked.
>
> Quorum
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