Re: [council] Proxy Voting ........

["Ken Stubbs" <kstubbs@revenue.com>]

i am comfortable with obtion b as well

ken stubbs
----- Original Message -----
From: "Cochetti, Roger" <rogerc@netsol.com>
To: "Paul M. Kane" <Paul.Kane@reacto.com>
Cc: "names council" <council@dnso.org>
Sent: Tuesday, October 03, 2000 1:25 PM
Subject: RE: [council] Proxy Voting ........


> The normal practice on any board I've been on is to include proxies in the
> calculatioin of a quorum.  So I support Quorum Option B.
>
> --------------------------------------------------------------------------
--
> -------------------------------
>
>
> On Tue, 3 Oct 2000, Paul M. Kane wrote:
>
> > Draft Proxy Voting Overview(2) .... For discussion and
> > inclusion/adoption at next tel conf. Please comment....
> >
> > Reference is made as to how a Quorum be established ... there are two
> > options..... please select one option in preparation for the NC Conf....
> >
> > Thanks
> >
> > Paul
> > <><><><><><><>
> >
> > Proxy Voting.
> >
> > Only elected Names Council members may cast a proxy vote on behalf of
> > another Names Council member.
> >
> > Notification.
> > Any Names Council Member may designate a Names Council his/her proxy
> > representative by email to the council list (or by telephone to the
> > Names Council Secretariat) If the Names Council member is able to
> > participate in a Names Council Telephone Conference but has cause to
> > leave the call the Names Council member may then designate a proxy
> > representative
> >
> > The designated Names Council member must confirm his/her willingness to
> > exercise the proxy by confirming his/her acceptance by email to the
> > Council List (or by voice during a Names Council Telephone Conference).
> >
> > A Names Council member may revoke the proxy designation at any time by
> > sending an email to the Council list (or if he/she is able to
> > participate in a Names Council Telephone Conference may do so during the
> > Conference call)
> >
> > Names Council Representative Incommunicado
> >
> > Where a Names Council Representative ceases to be contactable at the
> > email address and telephone number specified on the Names Council Member
> > Contact List over a continuous period of four weeks the Constituency
> > which selected the unreachable Names Council member has the right
> > (pursuant to formal procedures approved by its membership) to designate
> > one of its other elected constituency Names Council Members as interim
> > proxy holder for the Names Council member in communicado. In such a
> > situation, it is expected that the constituency will act promptly to
> > locate the Names Council member in communicado, and/or to replace
> > him/her according to its internal procedures, as appropriate.
> >
> > Should the Names Council member (previously incommunicado) notify the
> > Names Council Secretariat either by email or by telephone of his/her new
> > contact details then the interim proxy will be revoked.
> >
> > Quorum
> >
> > Option A: Proxy votes shall not be counted toward the presence of a
> > quorum.
> >
> > Option B: Proxy votes shall be counted towards the presence of a quorum,
> > provided, however, that no fewer than one third of the Names Council
> > members (rounding up) must actually be present at the meeting,
> > regardless of the number of designated proxies.