RE: [Fwd: [council] Invoicing ccTLD Contributions]

["Andrew McLaughlin" <mclaughlin@pobox.com>]

Dennis:

That's one solution.  Alternatively, as I suggested, I am happy to issue
invoices to those who tell ICANN that they want to make a contribution, but
need an invoice for purposes of recordkeeping.  An note from the ccTLD
constituency listing registries, email addresses or fax numbers, and
volunteered amounts would certainly be adequate.

What I want to avoid is a situation in which ICANN sends an invoice to
someone who has not already volunteered to make a contribution, and may
regard the invoice as some kind of bill for services, which I am not
authorized to issue.

--Andrew



[ -----Original Message-----
[ From: owner-council@dnso.org [mailto:owner-council@dnso.org]On Behalf Of
[ Dennis Jennings
[ Sent: Monday, January 24, 2000 8:01 PM
[ To: mclaughlin@pobox.com
[ Cc: DNSO Names Council; Fay Howard; Ben Edelman
[ Subject: Re: [Fwd: [council] Invoicing ccTLD Contributions]
[ 
[ 
[ Andrew,
[ 
[ The only way out of this "Catch 22" sitation is for the Names 
[ Council to submit
[ a budget of $35,000 (7 x $5,000) for web-casting for 1999/2000 to 
[ ICANN asap, so
[ that ICANN can raise the necessary invoices so that ccTLD 
[ Managers can pay.
[ 
[ Dennis
[ 
[ Andrew McLaughlin wrote:
[ > 
[ > In reply to Dennis note --
[ > 
[ > In general, expenditures and receipts by ICANN, the DNSO, etc., 
[ have to be
[ > approved by the ICANN Board.  The NC has decided to solicit voluntary
[ > contributions from the constituencies to fund its 
[ meeting-related expenses.
[ > Accordingly, I don't have the authority to issue "invoices" in 
[ the sense of
[ > "bills for money due."  Once the NC makes a budget/income recommendation
[ > that is approved by the Board, the staff will have such authority.
[ > 
[ > But in the meantime, I'm more than happy to issue receipts for
[ > contributions, or even "invoices" for contributions, if the person or
[ > organization tells me that he/she/it wants to make a 
[ contribution.  In order
[ > to make the accounting work properly, contributions for DNSO-related
[ > expenses should be made to "ICANN," and should be accompanied by a note
[ > indicating that the contribution is for DNSO-related expenses.  
[ In addition,
[ > the contributor should note whether the contribution should be 
[ credited to
[ > any particular constituency.  ICANN staff will periodically 
[ report to the
[ > Names Council for contributions received.
[ > 
[ > It is my understanding that the members of the IP constituency have
[ > contributed US $5,000 for DNSO-related expenses, paid by check to ICANN.
[ > 
[ > As we have discussed before, ICANN has advanced the DNSO's meeting and
[ > webcasting expenses for Berlin, Santiago, and Los Angeles, with the
[ > expectation that the Names Council would develop a plan to fund 
[ those and
[ > future meeting expenses.  Total DNSO meeting and webcasting 
[ expenses to date
[ > have been approximately as follows (using the allocation 
[ principles detailed
[ > in my prior emails of 14 September 1999, 4 October 1999, 6 
[ October 1999):
[ > 
[ >      - Berlin:  ~ US $8,000 (meeting space and webcast)
[ >      - Santiago: ~ US $10,500 (meeting space, webcast, Spanish and
[ > Portuguese translation)
[ >      - Los Angeles:  ~ US $8,000 (meeting space and webcast)
[ > 
[ > In addition, I understand that the DNSO owes the Berkman Center
[ > approximately $2,000 for NC teleconference webcasts to date.
[ > 
[ > Assuming the usual webcast budget of $25,000 to $30,000 for 
[ Cairo, I would
[ > expect that webcasts of Names Council and GA meetings would result in
[ > approximately $8,000 of DNSO-attributable expenses for that round of
[ > meetings.  We are not currently planning to do translations in 
[ Cairo, and I
[ > will endeavor (as always) to minimize the expense of meeting 
[ spaces through
[ > local sponsorships.
[ > 
[ > I hope this is helpful;  let me know how you'd like to proceed.
[ > 
[ > --Andrew
[ > 
[ >      -------------------------------------------------------------------
[ > andre
w mclaughlin            |   c.f.o. and senior adviser
[ > internet corporation for assigned names and numbers
[ > <mclaughlin@icann.org>   |    <http://www.icann.org>
[ >      -------------------------------------------------------------------
[ >
[ > [ -----Original Message-----
[ > [ From: owner-council@dnso.org
[mailto:owner-council@dnso.org]On Behalf Of
> [ Dennis Jennings
> [ Sent: Monday, January 24, 2000 3:26 PM
> [ To: Andrew McLaughlin
> [ Cc: Fay Howard; DNSO Names Council
> [ Subject: [Fwd: [council] Invoicing ccTLD Contributions]
> [
> [
> [ Andrew,
> [
> [ I don't remember getting a reply to this e-mail.
> [
> [ Any progress on the invoicing procedure for ICANN to collect the
> [ volunteered
> [ $5,000 for the DNSO Names Council ?
> [
> [ Thanks
> [ Dennis
> [
> [