MEMORANDUM TO: Names Council FROM: Caroline G. Chicoine RE: Names Council November 2, 1999 Meeting in Los Angeles, California DATE: November 9, 1999 The minutes from the meeting in Los Angeles were taken by the Berkman Center and can be found at http:\\cyber.law.harvard.edu/icann/la/archive. A. ACTION ITEMS FOR NEXT NC TELECONFERENCE MEETING 1. Date/Time and bridge for next meeting I propose a meeting during the week of December 6th, at 8 am Eastern Standard Time. Please let me know no later than November 15th what days you are available and I will select the day that most people are available. Any volunteers to host the bridge for the teleconference call? 2. Need to elect "temporary" NC chair through Summer ICANN meeting Please provide me with any nominees by November 29th. I will confirm whether nominee accepts nomination and post list so people have time to review and are ready to discuss at next teleconference meeting. 3. Prepare and submit strongly worded representation to ICANN regarding NC's concerns about lack of due process from ICANN Board Committee: Schneider, Roberts, Lindsay. Deadline: Submit statement to NC list by November 22nd for comment so Committee can digest comments before next teleconference meeting . Schneider to provide brief summary presentation so NC can have educated discussion and vote on final statement. 4. Chicoine will post request to GA to come up with nomination procedures for NC to elect GA chair with the following timetable: a) Friday, November 19th - the GA submit the proposal to the NC b) Friday, November 26th - review by the NC and decision about the nomination procedure c) Friday, December 10th - end of the nomination period d) Friday, December 17th - end of election of the GA Chair for the year 2000 5. One representative of each Constituency shall be responsible for sending email to their respective constituency advising $5,000 payment due on December 2, 1999 and should be made payable to ICANN. 6. Nigel Roberts - make formal written request to ICANN on behalf of NC for copy of ICANN's Directors & Officers Liability Insurance Policy. 7. NC Business Plan Ken Stubbs shall prepare draft budget for circulation to NC no later than December 1, 1999. 8. Working Group C Theresa Swinehart will coordinate with Jonathan Weinberg regarding next steps for WG C, including who puts out WG C Report for public comment. 9. WG D Hope to have draft WG D report to NC by end of November. 10. WG E a) Each NC needs to coordinate with his or her Constituency to improve dissemination of information to the community via the DNSO website. b) Final WG E report expected to be finalized by February (Implementation Report expected by Mary or June) c) Theresa Swinehart (WG D) to work with WG E about electing new chair and enlarging membership so process can move forward. 11. NC procedural rules All NC members review Berkman Center Proposal and provide comments to NC list by November 22nd. Committee: Telage, Jennings, Park, Lindsay and Sheppard Committee will review rules and comments and Lindsay shall prepare a short presentation of same for next teleconference for discussion. (Pay particular attention to Intake Committee regarding NC's relationship with GA). 12. UDRP Come up with detailed proposal for a WG to review implementation of UDRP. Committee: Shapiro, Swinehart (Note - per 10/24 ICANN meeting (99.115), general counsel of ICANN to forward to DNSO the issues that should be considered as future represents). B. DRAFT AGENDA FOR NEXT NC TELECONFERENCE MEETING Please let me have your thoughts on this proposed agenda, as well as the order of same. Any new items requested after November 22 will be added to the end of the agenda and will only be discussed time permitting. 1. Discussion and Adoption of Agenda 2. Election of "temporary" NC Chair 3. Statement to ICANN regarding lack of due process from ICANN Board Report from Roberts 4. Discussion of NC procedural rules Report from Lindsay 5. Adoption of proposal for new WG to review implementation of WDRP. Report from Shapiro Note: Since a draft Business Plan is not expected to be ready until December 1st, I have not included it on the agenda. If people feel this must be discussed during the next NC teleconference, I propose moving our conference call to the week of December 13th to give us time to review same and to allow for an educated discussion. Please let me know how you feel on this issue.
Names Council November 2nd Meeting in LA.DOC